Office Assistant

Title:

100J-YN - Office Assistant 3

Business Title:

Office Assistant

Additional Titles:

Location:

WSU PULLMAN CAMPUS

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

Summary of Duties:

The Office Assistant 3 position provides complex office support to the School of Language, Cultures and Race within the College of Arts and Sciences. Duties include but are not limited to: complex scheduling, spreadsheet and database maintenance, file maintenance, logistical planning for events, purchasing requests, office supplies inventory, and processing and distributing incoming phone calls, mail and faxes. Position serves as the Receptionist for the unit and as first point of contact for visitors and general information.

Required Qualifications:

• High School graduation or equivalent and two years of clerical experience; OR equivalent education/experience.

• Strong computer skills including demonstrated proficiency with Microsoft Office software, Internet and email.

• Excellent communication skills, both written and oral.

Preferred Qualifications:

• Bachelor’s Degree or Associates degree in a related field.

• Two years of experience serving as a primary point-of-contact in an office environment.

• Experience in higher education, complex academic institution or similar complex organization.

• Previous customer service experience.

• Familiarity with the University’s Business Policies and Procedures Manual, especially sections pertaining to purchasing, the Purchasing Card Program, and university forms.

• Experience in developing, maintaining, and/or using computerized record systems and information management.

• Excellent edit/proofreading skills.

• Strong written, verbal and interpersonal communication skills.

• Demonstrated ability to work independently and as part of a team. and as part of a team.

Additional Information:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.3, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/.  Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Area/College: College of Arts and Sciences
Department Name: School of Languages, Cultures and Race
City, State, Zip: Pullman, WA 99164
Department Link: slcr.wsu.edu/
Monthly Salary: Range #34, $2,827 - $3,650 –Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
FTE: 100%
This is a permanent position.
Screening Begin Date: Screening of applications will begin on August 19, 2022 and will remain ongoing until a successful applicant has been identified.
Background Check: This position has been designated by the department to require a background check.

Applicant Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents:

• Resume

• Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .