Office Assistant *** UPDATED ***

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Position Summary:

Florida Atlantic University is seeking an Office Assistant - Boca Raton, Florida.

Summary of Responsibilities: *** UPDATED ***

• Creating doodle polls for scheduling meetings and sending meeting invites to attendees.

• Overseeing clerical tasks, such as sorting and sending mail.

• Assisting in keeping an inventory of office supplies and ordering materials as needed.

• Maintaining confidentiality of records and of student’s personal information at all times.

• Assisting in maintaining office files.

• Maintaining promotional items inventory.

• Answering phone calls, taking, and delivering messages.

• Utilizing general office equipment (computer, phones, copier, fax, etc.).

• Performing all other duties and responsibilities as assigned or directed by the supervisor.

• Participating in activities, coordinate, and contribute to projects from conception through implementation.

• Providing data entry and retrieving information from databases; verifying the completeness and accuracy of the submitted information.

• Manages Scheduling for and maintaining records of tutoring/supplemental instruction at the college. ***

• Answers phone calls and responding to inquiries regarding the College of Nursing programs. ***

The College of Nursing at Florida Atlantic University seeks applicants who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.  

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Minimum Qualifications:

High School Diploma or equivalent and one year of appropriate experience required.
Experience with Microsoft Word, Outlook, and working knowledge of Excel and PowerPoint required.
Preferred Qualifications/Skills:
Ability to maintain confidentiality and a positive attitude at all times.
Able to work independently and effectively.
Flexibility and the ability to prioritize tasks.
Good interpersonal and excellent communication and listening skills.
Strong customer service skills.
Good organizational and prioritization skills.

Salary:

$15.00 per hour.
Other Personnel Services (OPS)

College or Department:

Nursing: Academic Programs CWS

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2024-05-13

Special Instructions to Applicant:

*** UPDATED - two additional job responsibilities have been added and notated by the asterisks.***
This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.