Office Assistant

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Office Assistant
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Please see Special Instructions for more details.
Variable work schedule to include some evening and weekend hours.
Announcement

Open Date	11/30/2021
Requisition Number	PRN11918N
Job Title	Office Assistant
Working Title	Office Assistant, Service On Site Team Member
Job Grade	B
FLSA Code	Nonexempt
Patient Sensitive Job Code?
Type	Non Benefited Staff / Student
Temporary?	No
Standard Hours per Week	19
Full Time or Part Time?	Part Time
Shift	Variable
Work Schedule Summary
Is this a work study job?	No
VP Area	Academic Affairs
Department	00096 - College of Law - Dean
Location	Campus
City	Salt Lake City, UT
Type of Recruitment	External Posting
Pay Rate Range	13.00
Close Date
Job Summary	Greets and assists visitors in person or over the telephone. Provides general office support. This position is considered Category I: Mandatory and required on campus or health care facilities to support on-site operations. Employees hired into this category will be required to be physically located at the work site if they are healthy and without COVID-19 symptoms.
Responsibilities	1. Receive, greet and direct visitors to appropriate person or office.  2. Answer telephones, provide assistance, and direct customers to the correct person or office.  3. Enforce building policies, address sensitive situations, and work with security personnel if needed.  4. Create and maintain files.  5. Schedule appointments and arranges for meetings.  6. Answer questions about the organization and associated activities.  7. Assist with word processing, data entry and internet searches.  8. Maintain office equipment; arranges for service calls as needed. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking.  Seldom: Bending, reaching overhead.
Minimum Qualifications	High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.    Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Special Instructions Summary	Variable work schedule to include some evening and weekend hours.
Additional Information	The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.  The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.  To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action: Director/ Title IX Coordinator Office of Equal Opportunity and Affirmative Action (OEO/AA) 135 Park Building Salt Lake City, UT 84112 801-581-8365 [email protected] Online reports may be submitted at oeo.utah.edu For more information: https://www.utah.edu/nondiscrimination/ To inquire about this posting, email: [email protected] or call 801-581-2300. The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a High School Diploma, GED, or equivalency?

• Yes
• No

* Do you have one or more year(s) of full-time customer service experience or equivalency?

• Yes
• No

Do you have previous work experience in a college/university environment?

• Yes
• No

Are you a current University of Utah student?

• Yes
• No

Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)

• Basic
• Intermediate
• Advanced

Applicant Documents
Required Documents

Resume

List of References

Optional Documents

Cover Letter

Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: [email protected]

 

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