Office Assistant

Updated: about 21 hours ago
Location: Salt Lake City, UTAH
Job Type: FullTime

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Office Assistant
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Announcement


Open Date 09/30/2020
Requisition Number PRN24406B
Job Title Office Assistant
Working Title Office Assistant
Job Grade B
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary

Monday through Friday 8:00am-5:00pm depending on departmental needs.

VP Area President
Department 00350 - Payables Production
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $14.50 to $15.89 DOE
Close Date
Open Until Filled Yes
Job Summary

Greets and assists visitors in person or over the telephone. Provides general office support.

This position is considered Category I: Mandatory and required on campus or health care facilities to support on-site operations.

Responsibilities

Greets visitors, answers telephones and directs customers to appropriate person, office or solution.
Answers questions about the organization and associated activities.
Helps customers locate or request payments.
Processes and distributes mail.
Performs routine accounting work by following prescribed accounting procedures.
Performs basic maintains on printers and other office equipment; arranges for service calls as needed.
Creates and maintains files.
Compiles and prepares financial and business transaction data for processing.
Reviews invoices and payment request forms for completeness and accuracy.
Compares voucher data against source documents to verify accuracy.
Schedules and arranges meetings.
Orders office supplies.
Assists with preparing statements, reports, and correspondence
Assists with data entry tasks.
Prepares journal entries in the accounting system.
The incumbents in this position are expected to become familiar with the department’s policies and procedures. They are also required to develop a working knowledge of departmental organizations and their procedures in order to assist faculty, staff and students with Accounts Payable related issues.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information


The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.


Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a High School Diploma, GED, or equivalency?
    • Yes
    • No
  • * Do you have one or more year(s) of full-time customer service experience or equivalency?
    • Yes
    • No
  • * Do you have previous work experience in a college/university environment?
    • Yes
    • No
  • * Are you a current University of Utah student?
    • Yes
    • No
  • * Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced

  • Applicant Documents
    Required Documents
  • Resume
  • Optional Documents
  • Cover Letter
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

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