Office Assistant

Updated: about 2 years ago
Location: Salt Lake City, UTAH
Job Type: PartTime
Deadline: The position may have been removed or expired!

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Office Assistant
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Announcement
Open Date 11/29/2021
Requisition Number PRN11889N
Job Title Office Assistant
Working Title Office Assistant (Work-Study)
Job Grade B
FLSA Code Nonexempt
Patient Sensitive Job Code?
Type Non Benefited Staff / Student
Temporary? Yes
Standard Hours per Week 10-20
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
To be determined by supervisor with coordination with the student’s school schedule.
Is this a work study job? Yes
VP Area Academic Affairs
Department 00078 - School of Music
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 10.00
Close Date
Job Summary
Greets and assists visitors in person or over the telephone. Provides general office support. Assist the School of Music Staff in various projects including routine office support, event set up and tear down and event support.
Responsibilities
1. Receives, greets and directs visitors to appropriate person or office. 
2. Answers telephones, providing assistance and directing customers to the correct person or office. 
3. Processes and distributes mail. 
4. Event Support as needed.
5. Assist with event set up and take down – move table and chairs for events (some heavy lifting required.)
6. Answers questions about the organization and associated activities.
7. Assists with word processing, data entry and internet searches.
8. Assists with development projects.
9. Some clerical duties to assist the facilities coordinator.
10. Assists with equipment needs.
11. Other duties as assigned.
 
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking. 
Seldom: Bending, reaching overhead.
Minimum Qualifications
This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year.  Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status.  If you have not received a Federal Work-Study Award, then do not complete and submit this application.  Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year. 
High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required. 
 
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. 
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. 
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
[email protected]
Online reports may be submitted at
oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email:
[email protected] or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a High School Diploma, GED, or equivalency?
    • Yes
    • No
  • * Do you have one or more year(s) of full-time customer service experience or equivalency?
    • Yes
    • No
  • * Do you have previous work experience in a college/university environment?
    • Yes
    • No
  • * Are you a current University of Utah student?
    • Yes
    • No
  • * Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced
  • * Have you been awarded and have you accepted a Federal Work-Study Award for the current year? If no, do not submit this application.
    • No
    • Yes
  • * Have you read and do you agree to follow the work-study information and policy as stated in the Student Work-Study Handbook found on the Financial Aid and Scholarships website? (https://financialaid.utah.edu/types-of-aid/work-study/students/) If no, do not submit this application.
    • No
    • Yes

  • Applicant Documents
    Required Documents
  • Cover Letter
  • Resume
  • List of References
  • Optional Documents
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

  • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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