Office Assistant

University of North Florida, United States

Updated: over 2 years ago

Location: Jacksonville, FLORIDA

Job Type: PartTime

Deadline: ;

Posting Details

Job Title	Office Assistant
Position Number	334070/343600
Requisition Number	B07575
Position Type	Support Staff Non Exempt
Class Code	0705
Time-limited through	N/A
Type of Appointment	Part-Time
Faculty Position Sub-Type	N/A
Length of Appointment	N/A
Internal Recruitment?	No
Working Hours	9:00 am - 3:00 pm; 30 hours per week
Department	Center for Instruction & Research Technology (CIRT)
Organization	Academic Affairs - ORG
Division	Academic Affairs - DIV
College	N/A
Approved Hiring Salary Range	$15,897.28 to negotiable; relevant experience and necessary skill sets will be considered in the negotiable range. This position is eligible for prorated benefits.
Pay Basis	Annually
Equal Opportunity	In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie	UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives	The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose	Responsible for managing administrative budgeting functions and personnel processes for the department and for formulating and recommending procedures to effectively administer such functions.

Essential Duties

Job Function	Prepares and processes documentation including but not limited to purchasing activities, requisitions, and invoices. Maintains departmental fiscal records to ensure proper recording keeping and keeps track of expenses and revenue for dept. budgets. Manages HR/personnel processes for the department including all paperwork or online submissions applicable to the hiring of an employee and other various personnel documents. Manages travel for staff within the unit. Reconciles and monitors budget expenditures and revenue and analyzes variances from planned revenues and expenditures. Assists with the preparation of budget requests and reports. Communicates with management about issues and works with a variety of staff across departments with regard to administrative issues. Provides guidance to department staff regarding administrative applications and implementation of new or revised policies and procedures. Maintains all confidential personnel files of department and protects sensitive data according to University and department policies. Maintains various spreadsheets to keep track of financial and other data and ensures the timely availability and integrity of the data for unit decision-making. Provides administrative support to the department and completes other duties as assigned. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.
Percentage Of Time

Job Function

Prepares and processes documentation including but not limited to purchasing activities, requisitions, and invoices.

Maintains departmental fiscal records to ensure proper recording keeping and keeps track of expenses and revenue for dept. budgets.

Manages HR/personnel processes for the department including all paperwork or online submissions applicable to the hiring of an employee and other various personnel documents.

Manages travel for staff within the unit.

Reconciles and monitors budget expenditures and revenue and analyzes variances from planned revenues and expenditures.

Assists with the preparation of budget requests and reports.

Communicates with management about issues and works with a variety of staff across departments with regard to administrative issues.

Provides guidance to department staff regarding administrative applications and implementation of new or revised policies and procedures.

Maintains all confidential personnel files of department and protects sensitive data according to University and department policies.

Maintains various spreadsheets to keep track of financial and other data and ensures the timely availability and integrity of the data for unit decision-making.

Provides administrative support to the department and completes other duties as assigned.

During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Percentage Of Time

Marginal Functions	Serve as receptionist and provide clerical support as needed.
Required Qualifications	High school diploma and two years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications	N/A
Departmental Requirements	Preference given to applicants who meet the required qualifications and also possess the following: Must be proficient in Microsoft Excel and Word. Must possess excellent organizational skills, be detail oriented and be able to multi-task effectively. Must have the ability to establish and maintain effective working relationships with others, and have excellent interpersonal and communication skills both written and oral.
Statement(s) of Understanding Definition	Background Check: This position requires a level II background check, which includes fingerprinting. In conjunction with the University’s policy, this position may also require a credit check. Responsible Employee: The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification	NA
Machines/Equipment used regularly	NA
Anticipated Start Date	08/23/2021
Job Posting Date	07/30/2021
Application Review Date
Application Deadline
Open Until Filled	Yes
Point of Contact Information	Michael Morris (904) 620-5391
Hiring Official	Michael Morris
Location if not Jacksonville	N/A
Special Instructions	Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Please include a cover letter and resume as your supplemental documents. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Michael Morris at [email protected].
Quicklink	https://www.unfjobs.org/postings/17022

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