Office Assistant: Landscape services/Athletic fields

University of Notre Dame, United States

Updated: 18 days ago
Location: Notre Dame, INDIANA
Job Type: FullTime
Deadline: 10 Apr 2024

Position Information


Job Title Office Assistant: Landscape services/Athletic fields
Job Description
The beautiful athletic fields at Notre Dame don’t just “happen”: it takes a committed team of professionals to ensure the safety, usability, and longevity of these dedicated spaces for everyone. Come join the team that make our “fields of dreams” a reality as our next Office Assistant for Landscape Services/Athletic Fields! 
In this role, you’ll provide office support for the Director/Superintendent for Landscape Services/Athletic Fields, along with full time and seasonal athletic fields personnel, from your office in Notre Dame Stadium.  Here are some of the things you’ll do:  
  • Perform general office functions like answer phones, process mail, maintain office equipment, order supplies, initiate facility work orders through AIM, process invoices and monitor GLEZ accounts, enter and approve hours for full time and seasonal employees in Ultra Time. 
  • Maintain department records including: equipment maintenance, field management practices, facility keys, financial expenditures, photographic detail of projects and major events, varsity and non- varsity competition schedules, and overtime labor.
  •  Serve as a secondary contact for athletic fields. 
  • Facilitate entry and exit to secure and non-secure areas athletic venues for repair, maintenance, housekeeping and event preparation. 
  • Serve as primary contact for other campus groups (Rec Sports, Intramurals, etc.) using athletic fields.


We offer an amazing benefits package, too! (visit hr.nd.edu) If you are ready to make an exciting change to support Notre Dame, apply today!  
Minimum Qualifications
  • High school diploma, GED or equivalent
  • Some administrative experience
  • Familiarity with Microsoft Office suite.
Preferred Qualifications
These additional skills and experiences are not required! But having one or more may enhance the likelihood of being considered a top candidate:
  • Extensive administrative experience
  • Strong background in Microsoft Office suite
  • Some college, Associates, or Bachelor’s degree
  • AIM work order system, GLEZ, and BuyND procurement system.
Special Instructions to Applicants
Department Planning, Design, and Construction (52015)
Department Website https://facilities.nd.edu/services/landscape-services/
Family / Sub-Family University Operations / Office Svcs
Career Stream/Level NIC 2 Coordinator
Department Hiring Pay Range Up to $21.00/hour
Pay ID Bi-Weekly
FLSA Status S3 - FT Non-exempt Hourly
Job Category Office/Clerical
Job Type Full-time
Schedule: Days of Week & Hours
Monday through Friday 7:00 am to 4:00 pm
Schedule: Hours/Week 40/week
Schedule: # of months 12


Posting Detail Information


Job Posting Date (Campus) 03/27/2024
Job Posting Date (Public) 03/27/2024
Job Closing Date 04/10/2024
Posting Type Open To All Applicants
Posting Number S24828
Quick Link for Internal Postings https://jobs.nd.edu/postings/34058

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