Office Assistant 3-Yakima

Available Title(s):

100J-YN_CS_NPS - Office Assistant 3

Business Title:

Office Assistant 3-Yakima

Employee Type:

Classified

Time Type:

Part time

Position Term:

12 Month

Position Details:

Summary of Duties:

This part-time position within the College of Pharmacy and Pharmaceutical Sciences (CPPS) provides administrative, clerical, and staff support to the Rural Health Initiative and the Yakima faculty in the Department of Pharmacotherapy. 
Duties include providing administrative and classroom support, including but not limited to: greeting and directing visitors and students; updating databases; composing written communications; maintaining office supplies; establishing and maintaining records; distributing materials and correspondence; providing administrative support for computerized testing and interacting with facilities and information technology support on both campuses regarding office and classroom technical issues. 

This position is located in Yakima.

Job Duties:

50% Office Support/Reception

30% Rural Health Initiative Support

15% Technology and Testing Support

5% Miscellaneous

Required Qualifications:

High School graduation or equivalent and two years of clerical experience; OR equivalent education/experience.

Additional Requirements:

• Demonstrated proficiency with Microsoft Office, Outlook, Excel, and Word.
• Demonstrated interpersonal, written, and oral communication skills.

Preferred Qualifications:

• Previous experience providing reception support and customer service in an office setting.
• Previous experience providing administrative/clerical support to an individual or group of individuals in a business or education setting.
• Experience using computer software to manage multiple electronic calendars, tasks, teams, including scheduling appointments/meetings and assisting with project management.
• Demonstrated experience with Microsoft Access and PowerPoint.
• Previous experience at Washington State University or an institution of higher education.
• Previous experience in healthcare setting.
• Experience with computerized testing software and learning management systems.
• Experience with videoconferencing systems.

Additional Information:

Area/College: College of Pharmacy and Pharmaceutical Sciences, Yakima Extension

Department Link: College of Pharmacy and Pharmaceutical Sciences

City, State, Zip: Yakima, WA, 98901

Monthly Salary: Range 34, $1,764.00 - $2,329.80 per month (pro-rated at .60 FTE), Steps A-M.

Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.

WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Civil-Service.pdf

Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ .  

FTE: 60% (24 hours per week)
Position Term in months: 12

Permanent/Temporary: Permanent

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Posting Close Date: Applicants must submit their completed application by Sunday, January 28, 2024 at 11:59 p.m.

Application Instructions:

Applicants must attach the following documents to their online application:

• Resume (required)
• Cover Letter (required)

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

External candidates, please upload all documents in the “Resume/CV” section of your application.  Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

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Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .