Office Administrator CNM

Compensation:

Compensation Type:

Hourly

Employment Type:

Regular

Grade:

NE09

Position Summary

Under general supervision of the Department Principal, the Office Administrator has a broad range of duties associated with the proper operation and effective and efficient functioning of the Department. This position plans, coordinates, and performs administrative and fiscal activities for the Department Principal. Oversees the daily operations of the department and its various components, ensuring compliance with College, local, state, and federal policies and regulations. Serves as the primary contact for both internal and external constituents on matters pertaining to office management. This position is responsible for the department budget, purchasing, inventory, and records management.

Duties & Responsibilities

• Maintains the Department principal calendar. Develops correspondence from general guidelines and drafts. Processes various facilities and ITS work orders for the department. Acts as the travel coordinator for the Department. Responsible for all purchasing activities for the department.
• Coordinates and/or assists with establishing or recommending budget allocations and processes for the department and reviews revised and final budgets. Reviews and approves transactions, as assigned, and advises the Department Principal on appropriate disposition ensuring compliance with College policy provisions and standards. Reviews and interprets financial and operating information, as appropriate; coordinates and develops periodic financial and/or operating analyses, and prepares financial/business reports for the Department Principal. Prepares reports for the department as needed.
• Receives, compiles, and maintains confidential documents and maintains records for the department. Leads records management initiatives with the department collaborating with the College’s Records and Retention Department.
• Manages and oversees resources, provides leadership, sets priorities and deadlines, and directs and coordinates the activities of the clerical support, as well as all Student Employees for the department.
• Subject to the requirements of the Health Insurance Portability and Accountability Act of 1996 and Central New Mexico Community College’s HIPAA Privacy and Security policies and procedures, assisting the CNM health plan with day-to-day activities involving protected health information, including but not limited to, assisting with employee claims, coordinating benefits, determining health claim status, determining eligibility for coverage, budgeting and renewal, billing and collection activities, obtaining assistance from third-parties for plan functions, and any other duties delegated by the HIPAA Privacy or Security Officer.
• Performs other related duties as assigned.

Minimum Qualifications:

• Bachelor’s Degree and three (3) years of related experience, which includes one (1) year of supervisory experience.
• OR
• Associate's Degree and five (5) years of related experience, which includes one (1) year of supervisory experience.

Resume and Cover letter required

Preferences:

• Experience with software systems such as Workday, OnBase and/or Smartsheet
• Knowledge of State Procurement code and policy
• Experience purchasing supplies and processing vendor contracts
• Experience managing multiple budgets including Grant funds

Best Consideration Date: April 5th

Department: Workforce and Community Success Division

EEO STATEMENT:

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.