Updated: over 1 year ago
Location: Fort Collins, COLORADO
Deadline: 12 Oct 2022
Posting Details
Posting Detail Information
Working Title | Nursery Office and Account Administrator |
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Position Location | Fort Collins, CO 80523 |
Does this position qualify for hybrid or remote work? | No |
Classification Title | Accounting Technician II |
Posting Number | 202200490P |
Position Type | State Classified |
Open Date | 09/28/2022 |
Close Date | 10/12/2022 |
Salary | $3,361 - $4,051 Monthly + Full Benefits |
Employee Benefits | Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ . |
Full/Part Time | Full-time |
State Classified Hourly | No |
Overtime Eligible | |
Description of Work Unit | The Colorado State Forest Service (CSFS) Nursery, located on the Foothills Campus of Colorado State University in Fort Collins, is the state’s leader in producing low-cost, Colorado-grown seedling trees and shrubs for conservation purposes. In keeping with its mission, the CSFS Nursery produces a variety of species for landowners and land managers, all selected for their hardiness and adaptability, and ideally suited for conservation purposes. Situated on 130 managed acres used for field production of bare root seedlings, the CSFS Nursery also utilizes 18,000 square feet of greenhouse space for container plant production. More than 40 species are produced at the Nursery, with ideal selections available for all of Colorado’s diverse environments, and we continuously conduct trials to identify new species that will address the needs of landowners. The CSFS Nursery sells approximately 1 million seedlings each year to private landowners, largely through a network of cooperators. The CSFS Nursery is the state’s leader in producing low cost plant material for conservation applications. The nursery provides plant material to landowners through a network of cooperators, via shipping and walk in customers at the nursery location. |
Position Summary | Under supervision of the CSFS Nursery Manager this position will assist the Nursery Manager and support staff with all operations included, but not limited to: product sales, inventory, and distribution, logistics of the seedling tree program, account tracking and reporting and purchasing of supplies and materials for the CSFS Nursery. The office and account administrator will be responsible for providing superior customer service to seedling cooperators/customers. The position is responsible for conducting and recording all sales including payment processing and account and inventory tracking, as well as coordinating and communicating the information with those involved in tree processing and distribution. The position also involves maintaining excellent inventory control for the nursery staff as well as communicating accurate inventory numbers electronically with cooperators. The position will be required to contribute to strategic planning by identifying customer needs and challenges, product pricing, or barriers to sales operations. Additionally, the position will need to coordinate between multiple departments to ensure product quality, order accuracy and on time deliveries and shipments. The position will also be instrumental in assisting the Nursery Manager and support staff in developing delivery schedules and yearly order forms. |
Minimum Qualifications | To qualify for this position, candidates must demonstrate:
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Substitutions | Two years of college, university or non-correspondence business school which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience. *Please note, to qualify for this substitution, a transcript must be attached at the time of application. |
Preferred Qualifications | The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:
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Essential Job Duties
Job Duty Category | Fiscal/Budget, Inventory and Procurement Support |
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Duty/Responsibility | Assist the Nursery Manager with Nursery accounts and inventory tracking. Provide budget analysis and account status as required by the Nursery Manager. The Nursery Office and Accounts Administrator is responsible for reconciling budgets versus actual expenses and creating and maintaining spreadsheets to assist with tracking nursery sales and inventory. Reallocate Pcard transactions for nursery staff using Kuali Financial System (KFS); utilize Kuali action list, and know how to handle the Pcard transactions; the State Office (the fiscal officer) will approve the purchases. Access VistaPlus account reports to verify (reconcile) account transactions; if errors are found, complete CSFS internal form for State Office to make the correcting entry in Kuali. Create requisitions and disbursement vouchers to issue payment; review all transactions in Nursery accounts for appropriateness of revenues, expenses and object codes; select appropriate vendors when purchasing office supplies, following CSU purchasing requirements; research and recommend purchase/lease of office equipment and vendor selection; process payment via credit card terminals, create Distribution of Income and Expense documents and corresponding entry to the credit card clearing object code. Additionally, the position is responsible for processing payments, preparing purchase orders and reimbursements by using the correct CSFS forms. |
Percentage Of Time | 45 |
Job Duty Category | Office operations and Customer Service Support |
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Duty/Responsibility | Create several documents that support the sales or reporting process such as invoices in addition to newsletters, publications and electronic correspondence that supports the larger mission of the nursery and agency. Serve as the primary contact for seedling tree customers. In addition to taking and completing orders the position is responsible for all of the following: creating the annual nursery order form and reporting documents, monitoring the seedling tree inventory, coordinating with other department supervisors to ensure on time and accurate deliveries and shipment, providing superior customer service on the phone and in person including providing technical assistance and species information. The position is also responsible for maintaining professional relationships with other agencies and ensuring a positive purchasing experience for all. |
Percentage Of Time | 45 |
Job Duty Category | Records and digital resources organization and maintenance |
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Duty/Responsibility | The Nursery Office and Accounts Administrator is often required to conduct records maintenance which involves organizing and archiving financial documents, as well as other files and records associated with the operation. The position is occasionally required to maintain and improve digital resources. This involves data base maintenance, online inventory maintenance and other informational technology duties. |
Percentage Of Time | 10 |
Application Details
Special Instructions to Applicants | APPLICATION INSTRUCTIONS AND INFORMATION
INCOMPLETE APPLICATIONS
RESUMES
Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
NOTES
Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947). DEPARTMENT CONTACT INFORMATION
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Conditions of Employment | Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License - Colorado |
EEO Statement | Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education . |
Background Check Policy Statement | Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. |
Employment and Appeal Rights | If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. |
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