Nursery Office and Account Administrator

Colorado State University, United States

Updated: over 1 year ago
Location: Fort Collins, COLORADO
Deadline: 21 Nov 2022

Posting Details
Posting Detail Information


Working Title Nursery Office and Account Administrator
Position Location Fort Collins, CO 80523
Does this position qualify for hybrid or remote work? No
Classification Title Accounting Technician II
Posting Number 202200490P
Position Type State Classified
Open Date 11/06/2022
Close Date 11/21/2022
Salary $3,361 - $4,051 Monthly + Full Benefits
Employee Benefits
Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ .
Full/Part Time Full-time
State Classified Hourly No
Overtime Eligible
Description of Work Unit
The Colorado State Forest Service (CSFS) Nursery, located on the Foothills Campus of Colorado State University in Fort Collins, is the state’s leader in producing low-cost, Colorado-grown seedling trees and shrubs for conservation purposes. In keeping with its mission, the CSFS Nursery produces a variety of species for landowners and land managers, all selected for their hardiness and adaptability, and ideally suited for conservation purposes. Situated on 130 managed acres used for field production of bare root seedlings, the CSFS Nursery also utilizes 18,000 square feet of greenhouse space for container plant production. More than 40 species are produced at the Nursery, with ideal selections available for all of Colorado’s diverse environments, and we continuously conduct trials to identify new species that will address the needs of landowners. The CSFS Nursery sells approximately 1 million seedlings each year to private landowners, largely through a network of cooperators. The CSFS Nursery is the state’s leader in producing low cost plant material for conservation applications. The nursery provides plant material to landowners through a network of cooperators, via shipping and walk in customers at the nursery location.
Position Summary
Under supervision of the CSFS Nursery Manager this position will assist the Nursery Manager and support staff with all operations included, but not limited to: product sales, inventory, and distribution, logistics of the seedling tree program, account tracking and reporting and purchasing of supplies and materials for the CSFS Nursery. The office and account administrator will be responsible for providing superior customer service to seedling cooperators/customers. The position is responsible for conducting and recording all sales including payment processing and account and inventory tracking, as well as coordinating and communicating the information with those involved in tree processing and distribution. The position also involves maintaining excellent inventory control for the nursery staff as well as communicating accurate inventory numbers electronically with cooperators. The position will be required to contribute to strategic planning by identifying customer needs and challenges, product pricing, or barriers to sales operations. Additionally, the position will need to coordinate between multiple departments to ensure product quality, order accuracy and on time deliveries and shipments. The position will also be instrumental in assisting the Nursery Manager and support staff in developing delivery schedules and yearly order forms.
Minimum Qualifications
To qualify for this position, candidates must demonstrate:
  • Two full-time years of technical accounting experience.
Substitutions
Two years of college, university or non-correspondence business school which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience. *Please note, to qualify for this substitution, a transcript must be attached at the time of application.
Preferred Qualifications
The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:
  • Experience with forecasting annual revenues and expenses
  • Experience with State of Colorado financial processes
  • Basic skills within database systems such as MS Excel and Quickbooks
  • Accounting and budget projections abilities
  • Customer service skills – able to interact well with the public, think on their feet and be adaptive and responsive
  • Familiarity with CSU financial systems including Kuali
  • Directly related state service experience

Essential Job Duties


Job Duty Category Fiscal/Budget, Inventory and Procurement Support
Duty/Responsibility
Assist the Nursery Manager with Nursery accounts and inventory tracking. Provide budget analysis and account status as required by the Nursery Manager. The Nursery Office and Accounts Administrator is responsible for reconciling budgets versus actual expenses and creating and maintaining spreadsheets to assist with tracking nursery sales and inventory. Reallocate Pcard transactions for nursery staff using Kuali Financial System (KFS); utilize Kuali action list, and know how to handle the Pcard transactions; the State Office (the fiscal officer) will approve the purchases. Access VistaPlus account reports to verify (reconcile) account transactions; if errors are found, complete CSFS internal form for State Office to make the correcting entry in Kuali. Create requisitions and disbursement vouchers to issue payment; review all transactions in Nursery accounts for appropriateness of revenues, expenses and object codes; select appropriate vendors when purchasing office supplies, following CSU purchasing requirements; research and recommend purchase/lease of office equipment and vendor selection; process payment via credit card terminals, create Distribution of Income and Expense documents and corresponding entry to the credit card clearing object code. Additionally, the position is responsible for processing payments, preparing purchase orders and reimbursements by using the correct CSFS forms.
Percentage Of Time 45
Job Duty Category Office operations and Customer Service Support
Duty/Responsibility
Create several documents that support the sales or reporting process such as invoices in addition to newsletters, publications and electronic correspondence that supports the larger mission of the nursery and agency. Serve as the primary contact for seedling tree customers. In addition to taking and completing orders the position is responsible for all of the following: creating the annual nursery order form and reporting documents, monitoring the seedling tree inventory, coordinating with other department supervisors to ensure on time and accurate deliveries and shipment, providing superior customer service on the phone and in person including providing technical assistance and species information. The position is also responsible for maintaining professional relationships with other agencies and ensuring a positive purchasing experience for all. 
Percentage Of Time 45
Job Duty Category Records and digital resources organization and maintenance
Duty/Responsibility
The Nursery Office and Accounts Administrator is often required to conduct records maintenance which involves organizing and archiving financial documents, as well as other files and records associated with the operation. The position is occasionally required to maintain and improve digital resources. This involves data base maintenance, online inventory maintenance and other informational technology duties.
Percentage Of Time 10

Application Details


Special Instructions to Applicants
APPLICATION INSTRUCTIONS AND INFORMATION
  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
  • The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.


INCOMPLETE APPLICATIONS
  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
  • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
  • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
  • Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES
  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
  • Please see the Required Documents section of the posting.

NOTES
  • Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
  • The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from [email protected] , OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

Equity, Diversity, and Inclusion at Colorado State University
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947).
DEPARTMENT CONTACT INFORMATION
  • Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License - Colorado
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb .
A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

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