New Student Orientation Specialist

University of North Florida, United States

Updated: 14 days ago

Location: Jacksonville, FLORIDA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Job Title	New Student Orientation Specialist
Position Number	354020
Requisition Number	B08731
Position Type	Support Staff Non Exempt
Class Code	2002
Time-limited through	Auxiliary Position
Type of Appointment	Full-Time
Faculty Position Sub-Type	N/A
Length of Appointment	N/A
Internal Recruitment?	No
Working Hours	Monday-Friday 8:00am-5:00pm some nights and weekends
Department	Undergraduate Studies
Organization	Undergraduate Studies
Division	Academic Affairs - DIV
College	N/A
Approved Hiring Salary Range	$36,000.00 to negotiable
Pay Basis	Annually
Equal Opportunity	In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie	UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives	The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose	Assist the Director of New Student Orientation and Assistant Director of Parent Family Orientation in matters related to the development of the New Student Orientation program. Assist with leadership for the Orientation Leader program. Together with University partners and stakeholders, assists new students in programs and services that support retention; and supports the strategic enrollment and retention goals of the University.

Essential Duties

Job Function	Assists in developing and coordinating orientation programs. Attend all orientation sessions to oversee activities and ensure details are handled as planned. Assists in maintaining data of past and current orientation programs. Collects and analyzes data related to each orientation in regards to event space, attendants and program participants. Plan leadership training for Orientation Leaders Additional responsibilities include but are not limited to the following: conducting staff meetings with Orientation Leaders, overseeing student payroll budget, assist with all marketing and design of the orientation publications, maintain and update all orientation web pages and assist in planning leadership training for Orientation Leaders. Mailing/preparing mailings of new student orientation literature. Marketing and public relations assistance as directed. Assists with student enrollment and orientation for beginning UNF students entering their first semester by contacting students. Maintains all reservation databases for all orientation programs and manage inventory. Exceptional event planning, tracking and follow up to answers phone calls, emails, and any correspondence received by the New Student Orientation office.
Percentage Of Time	100

Job Function

Assists in developing and coordinating orientation programs. Attend all orientation sessions to oversee activities and ensure details are handled as planned.
Assists in maintaining data of past and current orientation programs. Collects and analyzes data related to each orientation in regards to event space, attendants and program participants.
Plan leadership training for Orientation Leaders
Additional responsibilities include but are not limited to the following:
- conducting staff meetings with Orientation Leaders,
- overseeing student payroll budget, assist with all marketing and design of the orientation publications,
- maintain and update all orientation web pages and assist in planning leadership training for Orientation Leaders.
- Mailing/preparing mailings of new student orientation literature.
- Marketing and public relations assistance as directed.
Assists with student enrollment and orientation for beginning UNF students entering their first semester by contacting students.
Maintains all reservation databases for all orientation programs and manage inventory.
Exceptional event planning, tracking and follow up to answers phone calls, emails, and any correspondence received by the New Student Orientation office.

Percentage Of Time

100

Posting Detail Information

Marginal Functions	Travel to recruitment events may be required. Off-site event programming may be required.
Required Qualifications	A Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization; or a high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications	n/a
Departmental Requirements	Must possess exceptional communication skills. Knowledge of general public relations skills, including answering phones, public speaking, traveling, and personal counseling. Must be comfortable being on stage in front of both small and large crowds. Knowledge of branding, brand management, and brand consistency. Must possess strong attention to detail and time management skills. Ability to work independently. Commitment to a customer-oriented provision of branded service. Must be willing to work flexible hours as work hours will vary. Work hours may include some evening and weekend hours during peak season. Must possess basic Computer skills.
Statement(s) of Understanding Definition	This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check. This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA’s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification	A valid Florida State motor vehicle driver’s license.
Machines/Equipment used regularly	Computer
Anticipated Start Date	04/01/2024
Job Posting Date	02/19/2024
Application Review Date
Application Deadline
Open Until Filled	Yes
Point of Contact Information	Katie Sarria, 904-620-2775
Hiring Official	Katie Sarria
Location if not Jacksonville	N/A
Special Instructions	Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Katie Sarria at (904) 620-2775, or [email protected].
Quicklink	https://www.unfjobs.org/postings/26884

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