Mgr-Accts Payable & Travel

Eastern Washington University, United States

Updated: almost 2 years ago
Location: Cheney, WASHINGTON
Deadline: 17 Jul 2022

Posting Details
Posting Details


Position Title Mgr-Accts Payable & Travel
Posting Number 2022056EP

Position Information


Classification Title Mgr-Accts Payable & Travel
Working Title Manager-Accounts Payable & Travel
Classification Code 1964
RCW Exemption Criteria 17 - Managerial
EWU Position Number E99393
CUPA Code
FLSA Exempt - Administrative
Bargaining Unit
% Full Time 100
Salary / Wage Range AE - 111
Salary Information
$66,491 – $93,238
Anticipated Start Date Position is available now.
Term of Appointment 12 months per year
Location Cheney, Washington
County Spokane
Project Description
Project Duration
Background Check Yes - Both
Responsible HR User Vara Lyn Conrath
Responsible HR User Email address [email protected]

Posting Text


Job Summary
  • Eastern Washington University is searching for a Manager-Accounts Payable & Travel in the Accounts Payable department. The Accounts Payable and Travel Accounting Manager provides managerial support and direction to the AP and Travel teams and processes through leadership, creative problem solving and solution development. This position is responsible for the planning and directing of unit operations as well as system administration and state and Federal tax reporting.
  • The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 12 paid holidays, tuition waiver benefit and more.
  • Please see below for a more detailed job description for the position.
About Eastern Washington University
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.
Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
  • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.


  • All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
Physical Demands
  • If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Vara Lyn Conrath at [email protected] .
Pre-Placement Physical No
Hearing Test No
Medical Monitoring Post Hire No
Protective Equipment
University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications
  • Bachelor’s degree in accounting, finance, business administration or closely related field.
  • Three years of progressively responsible experience in areas such as accounts payable, travel, financial disbursements, or operational accounting.
  • Two years of experience supervising fiscal support staff.
  • Experience working with federal and state regulations and reporting.
  • Demonstrated experience with integrated, enterprise level accounting software systems Demonstrate and foster a culture of ethical leadership, a commitment to diversity, and encourage a supportive team-oriented work environment
Preferred Qualifications
  • High-level proficiency using enterprise level accounts payable systems, ad hoc query tools and/or report writers.
  • Specific experience in managing accounts payable and travel in a college or university environment highly preferred.
  • Extensive hands-on system administration experience with Ellucian Banner Finance module or similar ERP system.
  • General knowledge of generally accepted accounting principles related to financial statement assertions, such as matching, existence, and classification of transactions.
  • Experience interpreting and implementing applicable federal/state tax guidance related to higher education.
  • Excellent interpersonal and written communication skills.
  • Ability to identify problems, develop solutions and implement change.
  • Ability to lead, guide, direct and develop departmental staff.
  • Demonstrate and foster a culture of ethical leadership, a commitment to diversity, and encourage a supportive team-oriented work environment.
Other Skills and Abilities
Work Schedule Type Regular
Work Schedule
Monday – Friday, 8:00 a.m. – 5:00 p.m.
Posting Date 06/24/2022
Open Until Further Notice No
Closing Date 07/17/2022
Screening to Begin 07/11/2022
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
  • Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. Please list at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
  • Complete the online application form and respond to the online questions, if applicable.
  • Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
    		•
    Application Types Accepted Profile

    Job Duties


    % of Time 50
    Responsibility / Duty
    Plan and Direct Unit Operations
    • Interview and recommend selection of applicants for hire within the offices of Accounts Payable and Travel Accounting.
    • Provide leadership for fiscal and supporting staff. Identify professional development opportunities to enhance skill levels of fiscal staff.
    • Provide leadership to the AP/Travel team for input of invoices and vouchers in Banner AP and the Capital Planning systems (AiM).
    • Direct daily processes, such as daily check cycle, review of batches and authorize corrective action, if necessary.
    • Responsible for ensuring timely payment for all invoices and vouchers.
    • Provide leadership for the operations cycle in Travel Accounting, including travel authorization approvals, travel encumbrances, expense voucher preparation, monitoring and reporting, and policy compliance.
    • Provide leadership and direction for payment of contracts, utilities, travel, refunds, reimbursements, and other miscellaneous vouchers.
    • Monitor outstanding encumbrances and prepare adjustments as needed.
    • Oversee preparation of journal entries for airfare, expense transfers or coding corrections.
    • Prepare check cancellations, handwritten checks, replacement for lost or destroyed checks, and monthly use/sales tax payment.
    • Ensure all payments and AP tasks are done in accordance with generally accepted accounting principles
    Essential Function Indicator Yes
    % of Time 30
    Responsibility / Duty
    System Administration, Process Improvement, Document Controls
    • Serve as the Functional Lead for Office of Controller systems, research other systems and procedures as needed, and evaluate best practices related to accounts payable and travel processes.
    • Provide the administration management of the electronic travel system, including traveler setup, system configuration, validation and data table updates, and feeds/linkage with the ERP system.
    • Maintain and review for updating any procedures and internal controls related to office functions. Develop and recommend procedures to govern the payment of invoices to the advantage of the university in terms of cash flow and discounts, and to improve the efficiency of the accounts payable and travel departments. Monitor monthly productivity of the AP and travel departments.
    Essential Function Indicator Yes
    % of Time 10
    Responsibility / Duty
    State and Federal Tax Reporting
    • Be knowledgeable of IRS regulations and guidelines, as well as any updates or changes to these items. Interpret IRS regulations pertaining to 1099-MISC, 1099-R reporting and non-resident alien payments. Review for tax liability, exemption criteria and proper input of payments into Banner AP. Review data and initiate process for filing of IRS Form 1099 Miscellaneous Income.
    • Research and be knowledgeable of state sales and use tax, as well as any updates or changes to these items. Notify appropriate personnel of applicable changes.
    • Keep current with the industry and developing initiatives. Read professional literature, view webinars, and participate in listserv questions and discussions. Regularly attend professional development conferences as budget allows.
    Essential Function Indicator Yes
    % of Time 10
    Responsibility / Duty
    Other Duties
    • Develop, administer, and monitor the budget for Accounts Payable and Travel Accounting. Act as budget authority to approve expenses. Determine supplies/materials and student staffing levels necessary to meet work requirements within budget constraints. Coordinate budget projections with supervisor as it relates to the total budget within the Office of Controller.
    • Maintain files for invoices, vouchers, contracts, leases, and check reports. Provide documents and reports as requested by internal and external auditors. Maintain record retention schedules.
    • Respond to University departmental questions and follow-up on corrections or adjustments as needed. Perform related duties as required.
    Essential Function Indicator Yes

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