Medical School Administrative Assistant, Vancouver Campus

Title:

105F-YN - Administrative Assistant 2

Business Title:

Medical School Administrative Assistant, Vancouver Campus

Additional Titles:

Location:

WSU VANCOUVER CAMPUS

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

Summary of Duties:

The Administrative Assistant position provides complex and confidential administrative support to the Associate Dean of Clinical Education on the WSU Vancouver campus. This position is a point of contact for clinical partners and medical students in Vancouver, WA and is expected to provide response to all inquiries in a timely manner. This position exercises independent judgement and discretion in work related to the administrative operations of the College of Medicine campus in Vancouver.
The successful finalist must be proactive, take initiative, be efficiently responsive, and analyzes. Work and information handled is of a nature regularly requiring confidentiality and the exercise of discretion.

Essential Job Functions:

50% Administrative & Office Management

25% Clinical and Student Support

20% Operational Support

5% Other

Required Qualifications:

One year of experience as an Administrative Assistant 1 OR a Bachelor’s degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher.
Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

Additional Requirements:

• Strong computer skills including proficiency with Microsoft Office Excel, Outlook, PowerPoint and Word.
• Strong customer service skills.
• Excellent written and spoken communication skills.
• Professional experience preparing correspondence, reports and/or presentations.
• Experience providing administrative support to an individual or group of individuals at the executive, senior leadership, director and/or manager level.
• Possession of valid driver’s license by date of hire.

Preferred Qualifications:

• A Bachelor’s degree.
• Experience in the healthcare industry.
• Experience with any or all of the following financial activities: accounts payable, accounts receivable, budget development/maintenance, purchasing, travel, personnel.
• Experience assisting in planning and coordinating conferences, events, workshops etc.
• Demonstrated experience maintaining confidentiality, exercising discretion, and solving complex problems.

Additional Information:

Area/College: Elson S. Floyd College of Medicine
Department Name: Vancouver Clinical Campus
City, State, Zip: Vancouver, WA 98686
Department Link: https://medicine.wsu.edu/
Monthly Salary: Range #37, $3,024 - $3,915–Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
FTE: 100%
Permanent/Temporary/Project: Permanent
Screening Begin Date: July 20, 2022; open until filled.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents:

1) Resume

2) Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .