Medical Residency Program Coordinator IV - Pulmonary - R103691

Department:

Location: Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R103691

Minimum Requirements:

Associate's degree and four or more years of related experience, or an equivalent combination of education, training and work experience. Grade 4N (Hourly)

Position Description:

The Medical Residency Program Coordinator IV is responsible for managing the daily operations of the Pulmonary Disease/Critical Care Medicine and Sleep Medicine fellowship programs. This position works with their respective program directors, division leadership team, and GME office to implement program policies, procedures, and processes that are compliant with relevant national, state, and institutional guidelines.  This position is particularly focused on ensuring fellow compliance with those guidelines, to successfully complete their training.

Essential Duties and Responsibilities

• Assist program directors with management of the fellowship training programs, including all required reporting in multiple software systems as mandated by the GME Office and ACGME, and maintaining compliance with accreditation guidelines.
• Oversee daily operational activities and special program activities.
• Manage program data in hardcopy files and online systems.
• Respond to inquiries regarding the fellowship and other training issues.
• Coordinate conferences and rotation schedules for faculty and fellows and ensure all mandated training requirements are being met.
• Work with division Coordinator and department Financial Team to track all fellowship expenses, including allowed reimbursements for travel, procard charges, and other expenses related to the fellowship program.
• Monitors completion of program requirements, alerting residents regarding deficiencies. Notifies program director of issues.
• Maintain confidential records of current and former fellows. Provide timely verification of program completion for other organizations.
• Distribute monthly evaluations of fellows, faculty, and program to monitor performance and identify areas for program improvement.
• Coordinate the logistics for the annual recruitment, interview, onboarding, and offboarding processes for new fellows.
• Coordinate annual graduation dinner.
• Manage online lecture series for the Pulmonary and Critical Care Fellowship, with assistance from Louisville Lectures.
• Provide administrative support for all fellow-related matters.
• Handle incoming business for the Program Directors including maintaining CV updates.
• Serve as backup to other staff in the office when they are out.
• Other duties as assigned.

• Experience in graduate medical education.
• Proficiency in residency/fellowship management software.
• Familiarity with national residency/fellowship guidelines.

$31.38

Target Compensation Minimum:

$20.92

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.