Medical Residency Program Administrator II - R103875

Department:

Location: Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R103875

Minimum Requirements:

Bachelor's degree and two or more years of related experience, or an equivalent combination of education, training, and work experience. Grade 5E

Position Description:

The Medical Residency Program Administrator II collaborates with Program Director and program leadership to support the administration and educational conduct of the ACGME accredited Child Neurology Residency and Pediatric Epilepsy Fellowship Training Programs. This position provides high-level programmatic management, analysis, and interpretation of the training programs through comprehensive graduate medical education (GME) knowledge, overseeing Institutional and ACGME compliance bringing any non-compliance issues to the attention of the Program Directors and the appropriate fellow(s). The Medical Residency Program Administrator II also manages and supervises any other Child Neurology non-accredited fellowship and training programs as necessary.

Essential Duties and Responsibilities:

Child Neurology and Pediatric Epilepsy ACGME Programs Day-to-Day Operations (88%):

• Develop and implement programs' schedules, ensuring coordination of rotations, conferences, and other educational activities.
• Completes ACGME surveys, the annual program review, and annual WebADS updates to ensure compliance with ACGME accreditation requirements.
• Provides day-to-day support to the resident(s) and fellow(s); tracks vacation, leave, and conference attendance.
• Creates, maintains, and updates fellow portfolios in MedHub.
• Manages the program evaluation process including evaluations of residents, fellows, faculty, and program.
• Coordinates the program's Clinical Competency Committee and ensures reporting of ACGME Milestones and ABP Entrustable Professional Activities (as applicable).
• Ensures the resident(s) and fellow(s) remain current with various licensures, certifications, and training compliance.
• Reviews and revises Program policies and Letters of Agreement annually or as needed.

• Manages annual residency/fellowship recruitment process including general logistics, application review, candidate interviews (either virtual or in-person) and serving as a voting member of the selection committee.
• Collaborate with program leadership to develop interview questions and evaluation criteria.
• Assist in the preparation of rank order lists and the submission of the match results to the appropriate bodies.
• Coordinates with Chair's office and OME to update residency/fellowship program website and recruitment applicant site.

• Facilitate communication and collaboration among program directors, faculty, residents, and fellows for effective program coordination.
• Participate in self-assessment activities and help develop strategies for meeting accreditation standards.
• Maintain comprehensive and organized program documentation, including resident/fellow records, evaluations, contracts, and policies.
• Act as a liaison with the Department of Pediatrics C-Suite, Human Resources, and other University offices as necessary for Division needs

• Submit purchase requests and make procurement card purchases.
• Review and certify monthly ProCard reconciliations.
• Monitor expenditures against each trainee's standard academic allowances.
• Process journal vouchers, travel vouchers, and reimbursements for faculty, staff, trainees, and candidates.

• Collaborate with program leadership to identify areas for improvement and develop action plans.
• Engages in professional development with participation in GME educational workshops/conferences.
• Assists with other duties pertaining to the residency/fellowship programs as needed.

• C-TAGME Certified
• Experience working with Medical Residency/Training Programs and systems (Medhub)
• Strong commitment to customer service excellence.
• Excellent interpersonal, written, and oral communication skills
• Outstanding organizational skills
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams/Zoom, and Adobe Acrobat
• Accounting/Budget Experience
• Management experience

• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
• Teamwork - Demonstrates acceptance of team goals and works cooperatively with other colleagues.
• Adaptability and Flexibility - Adapts to new situations positively and responds appropriately to learning and applying new skills.
• Commitment to Diversity & Inclusion - Respects rights, values, and differences of others; promotes fairness and equality; fosters a sense of inclusiveness; and works to understand the perspectives of others.

$68,900.00

Target Compensation Minimum:

$45,900.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.