Medical Education Specialist

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Position Summary:

Florida Atlantic University is seeking a Medical Education Specialist - Boca Raton, FL.

The Medical Education Specialist will assist the Foundations of Medicine Course Directors and the Program Manager, M1/M2 Clinical Curriculum & Preceptorships in work within the Office of Medical Education (OME) at the Charles E. Schmidt College of Medicine (COM) to provide support across all four years of the MD program with an emphasis on the Foundations of Medicine courses and Year 4 curriculum. The Medical Education Specialist will provide administrative support for the MD curriculum with a focus on the Foundations of Medicine courses and related activities. 

Summary of Responsibilities:

• Collect and enter course and session materials into our learning management systems (i.e. OwlMed, Canvas) and other curriculum databases as applicable.  

• Assist the Foundations of Medicine (FOM) Course Directors and the Program Manager, M1/M2 Clinical Curriculum & Preceptorships with academic support associated with the implementation of all aspects of the courses.

• Assist with modifying and/or updating the curriculum mapping for the courses in our learning management system (OwlMed) Work with OwlMed, and other curriculum databases, to enter schedules, syllabi, learning objectives and session materials.

• Maintain all files and records associated with the curriculum and respective courses.

• Accurately schedule, update, and maintain lecture recordings and ensure they are available to faculty and students in a timely fashion and verify accuracy according to OwlMed.                             

• Assist with preparation, posting and/or distribution of small group session materials for all FOM courses.

• Prepare, distribute, copy and upload small group materials for all FOM courses. 

• Ensure small group rooms and classrooms have the appropriate supplies.  

• Maintain all files and records associated with the curriculum and respective courses as directed.

• Assist with the curriculum mapping process for courses as assigned.   

• Assist the Office of Medical Education (OME) in the coordination, preparation, set-up, and proctoring of all quizzes and exams across the curriculum. This may include cross-training in exam administration platforms and processes. 

• Assist with the logistics of Institutional Competency Assessment (ICA) week for all academic years and administration of Objective Structured Clinical Exams (OSCEs).   

• Assist with administrative tasks associated with the Clinical Preceptorship program and/or other areas of OME as assigned scheduling room reservations, Workday processes and other areas in OME as necessary.

• Assist with administrative support for other courses within the MD program as needed. 

• Assist the Year 4 Program Manager with the Transition to Residency (TTR) course, Year 4 lottery, Year 4 schedules and orientations. 

• Work collaboratively with fellow members of the COM faculty and staff, including but not limited to the Office of Medical Education, the Clinical Skills and Simulation Center, and the Office of Student Affairs.

• Work with faculty and students in a responsive and professional manner.  

• Complete special projects and/or other duties as assigned by the Director or Associate Director of OME, the Senior Associate Dean for Medical Education, or the Assistant Deans for Medical Education.   

FAU Benefits and Perks:

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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The College of Medicine at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

Minimum Qualifications:

A high school diploma and five (5) years of appropriate years are required.
PREFERRED QUALIFICATIONS/SKILLS:
Bachelor’s degree is preferred.
Excellent interpersonal skills and the ability to work collaboratively with faculty, staff, students, and other stakeholders within the university and health care community.
Experience in a higher education institution, medical school, or hospital is preferred.
PREFERRED ATTRIBUTES OR ABILITIES:
Ability to work independently with a high degree of reliability and attention to detail.
Exceptional time management and organizational skills with the ability to be flexible and adaptable in a setting with multiple ongoing tasks and competing demands.
Proficiency in Microsoft Office programs such as Word, Outlook, PowerPoint and Excel and the ability to learn and maintain proficiency in new software programs.
Ability to respect and navigate sensitive issues and maintain confidentiality in all matters required.
Consistently demonstrate a high level of professionalism.

Salary:

$40,000 - $45,000 per year
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

College of Medicine

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8:00 AM-5:00 PM, including occasional extended morning, evening, and weekend hours as needed.
Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2024-04-16

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.