Medical Education Program Specialist

Details

Posted: 01-Feb-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open

Categories:

Human Resources
Staff/Administrative

Internal Number: 4978879

Medical Education Program Specialist
Medical Education Program Specialist
Hiring Department: Residency
Location: Chicago, IL USA
Requisition ID: 1022832
Posting Close Date: 2/13/2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits
Description:
The Medical Education Program Specialist will coordinate pre and post activities for the UIIC Grand Rounds presentations and the DMH Grand Rounds. Will also coordinate program activities for the Addiction Medicine and Addiction Psychiatry Fellowship programs. Specialist will be responsible for 1) the primary recruitment coordination for the Adult Psychiatry Residency & Addiction Psychiatry Fellowship programs; 2) the maintainer of data in the New Innovations residency management platform (schedules, evaluations, personnel records, duty hours) for the fellowship programs, 3) the day-to-day oversight of policies & procedures of the fellowship programs, GME, & ACGME as they apply to fellows, 4) maintain accurate data of ACGME ADS (personal records, milestones, scholarly activity), 5) performs other related duties and/or projects as assigned. 6)during high volume times, may work outside of regular work hours.
Duties & Responsibilities

Assists in the management and coordination of the annual recruitment process including pre-recruitment and Thalamus (interview platform). Communicates with faculty involved in the interview/recruitment process and post-recruitment activities. Works with manager to provide data of interview season for program records and GME.

Coordinates pre and post activities for UIIC & DMH Grand Rounds for weekly/monthly presentations. Involves correspondence to presenters, creating flyer for distribution, record keeping for continuing education credits for audience and reports for CME office.

Works on fellows' orientation including coordinating with participants on schedule (operations, HR, GME, health services, faculty). Oversees on-boarding requirements and processes for new trainees.

Maintains and manages data into and out of New Innovations including entering yearly schedule, sets up fellows' block schedules and sends out house staff/faculty/rotation evaluations every block and follows up on outstanding evaluations. Updates resident and faculty personnel information as needed. Generates summary of evaluations of fellows for CCC and semi-annual reviews. Tracks and enforces duty hour documentation from fellows.

Coordinate and assist program directors with didactic schedules, distribute schedules to trainees and faculty, record and summarize didactic attendance, initiate, and summarize didactic evaluations.

Responsible for completing program related forms, (verifications of training requests for exiting fellows, alumni, credentials, letters of good standing.

Assists with coordinating off-boarding and graduation activities to ensure departing fellows have completed department, medical center and GME off-boarding procedures.

Minimum Qualifications Required:
1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months), from the categories below:
A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.
3. Demonstrated Accreditation Council for Graduate Medical Education Experience
Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.
Preferred Qualifications:

• A college degree

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/8060?c=uic
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About University of Illinois - Chicago
The University of Illinois Chicago is the city’s largest university and its only public Carnegie Research 1 institution. Its 16 academic colleges serve close to 34,000 undergraduate, graduate and professional students. UIC is recognized as one of the best public universities and one of the most ethnically rich and culturally diverse campuses in the nation, located in the heart of Chicago, it is an integral part of the city's educational, technological and cultural fabric.
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