Medical Education Program Specialist - Dermatology

Dept Number/Name: 0-6134-000 / Dermatology Department
College Division: USF Health-Morsani College of Medicine
Salary Plan: Staff
Job Code/Title: 2198 / Medical Educ. Pgm. Specialist
Hiring Salary/Salary Range: $39,000 - $43,000
Position Number: 00056205
ORGANIZATIONAL SUMMARY:
USF Health's mission is to envision and implement the future of health. It is the partnership of the University of South Florida Morsani College of Medicine, the College of Nursing, the College of Public Health, the College of Pharmacy, the School of Biomedical Sciences and the School of Physical Therapy and Rehabilitation Sciences; and the USF Physician's Group. USF is a global research university ranked 34th in federal research expenditures for public universities. For information regarding the USF Health, please visit our website at http://health.usf.edu/index.html.
POSITION SUMMARY:
The role of the Medical Education Program Specialist is to meticulously oversee the coordination and administration of multiple medical education programs, particularly focusing on maintaining accurate student rotation schedules, facilitating research opportunities, and coordinating shadowing experiences. This position involves close collaboration with medical students, residents, and faculty members to ensure seamless program operations. Additionally, the Specialist will manage the VSLO application process, facilitate onboarding for accepted candidates, coordinate schedules, evaluations, and grades for medical student rotators, and engage in administrative tasks such as updating course catalogs, syllabi, and handbooks. The successful candidate will play a crucial role in documentation management, onboarding processes, and scheduling for various educational experiences, contributing significantly to the success of our medical education mission.
RESPONSIBILITIES:
Student Rotator Management: Maintain Master Student Rotation Schedule during the Academic Year. Coordinate and draft schedules, facilitate onboarding, and evaluations for all learners/medical student rotators in various courses and clerkships (4th year internal and external medical students, 3rd year internal medical students, 2nd or 1st year internal medical students, Shadowers/observers, PA students, and international students). Collaborate with clerkship coordinators to align schedules and clinic availability to provide learning experiences but managing clinic capacities. Manage inquiries for research opportunities and shadowing experiences, updating records accordingly. Initiate an facilitate shadower/observer onboarding with MHA and the Privacy Office. Collaborate with affiliates to ensure onboarding procedures are up to date and students remain compliant. Appropriately manage student leave requests and schedule changes.
Visiting Student Learning Opportunities (VSLO) Coordination: Review and process VSLO applications, send acceptances and manage onboarding for external students to rotate with USF Dermatology. Monitor and approve/deny incoming VSLO applications. Coordinate and draft schedules, notify and facilitate onboarding with external students, and evaluations for all learners/medical student rotators in various courses and clerkships (4th year external medical students). Collaborate with affiliates to ensure student onboarding procedures are up to date and students remain compliant. Update VSLO Catalog for the next Academic Year.
Administrative and Event Support: Prepare materials/presentations for and participate in Dermatology Specialty Meetings, and other various in-person or virtual events. Aid in coordination of Specialty events, mock interviews, etc. with the Student Program Manager in USF Health's Department of Medical Education. Co-coordinate and participate in various events, such as awards ceremonies and workshops. Manage the list of students who have declared Dermatology in conjunction with the Student Program Manager and the Undergraduate Medical Education (UME) office.
Research/Program Support: Monitor and manage inquiries related to research projects within the department. Act as the main point of contact for research opportunities within the department. Update master list with new research inquiries for resident assignment. Collaborate with resident assigned to appoint research project assignments to students.
Residency Program Support: Assist the or co-coordinate with Residency/Fellowship Program Coordinator with USF Pediatric resident schedule, international residency applications/schedules. Collaborate with USF Health International regarding international inquiries to rotate within the department to determine eligibility and clinic capacity. Aid in other resident learner or resident learning experiences within the department.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical
training may substitute at an equivalent rate for the required experience.
PREFERRED:
Previous experience working in College of Medicine academia preferred. Previous experience as a Medical Education Coordinator with ACGME site review/working knowledge, VSLO interaction and managing multiple schedule experience preferred.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36565

Posting Date:  3/28/2024

Posting End Date: 4/12/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

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About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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