Medical Education Program Assistant - Dept. of Pediatrics

Would you like to play a crucial role in ensuring that UNM trains highly-skilled doctors to provide exceptional care to the children of New Mexico and beyond? Would you like to do this while getting to work from home two days per week? Would you like to work with a supportive group of staff and faculty, have great benefits, and earn a pension? If so, this may be the job for you! 

The Department of Pediatrics is seeking a highly organized Medical Education Program Assistant 1 to join our Office of Education team as the Pediatrics Grand Rounds administrator and Residency Program assistant. This is a full-time (40 hours per week), non-exempt (paid by the hour), administrative (non-clinical) position. Applicant is eligible to work remotely for up to two days per week after successful completion of probationary period.

Under the general supervision of the Medical Education Program Manager, the person in this position coordinates Pediatrics Grand Rounds, a weekly lecture series, and provides administrative support to the Pediatrics Residency Program.

On any given day, you may be called upon to: 

• Process reimbursements and purchases, including booking travel and arranging for catering
• Track completion of program requirements and collect documentation from residents and faculty
• Assist with recruitment and orientation of residents
• Schedule, set up for, and take minutes for meetings
• Schedule, create flyers for, and track attendance for presentation
• Ensure compliance with accreditation requirements

About the Pediatrics Office of Education:

Our office exists within the Department of Pediatrics, which is part of the UNM School of Medicine. We are entrusted with the rewarding responsibility of working with faculty and learners to ensure the successful pediatric education of medical students and physicians at various levels of training. Five education programs are coordinated by our office and our staff is cross-trained to assist each other when needed. Additionally, we are part of a large, supportive network of other pediatric medical education coordinators nationwide.

See the Position Description for additional information.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Outstanding interpersonal skills
• Exceptional written and verbal communication skills
• A keen eye for detail
• Excellent problem-solving and critical thinking skills
• Aptitude for self-directed learning
• Ability to gather data, compile information, and accurately prepare reports
• Very strong technical proficiency (e.g., with Excel, Word, SharePoint, SmartSheet, Chrome River, New Innovations)
• Knowledge of UNM policies and procedures
• Experience in medical education

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.