Media Sales Assistant

Dept Number/Name: 0-0662-000 / WUSF-FM
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Hiring Salary/Salary Range: $34,000 - $45,000
Position Number: 00020938

ORGANIZATIONAL SUMMARY:
WUSF is a comprehensive public media organization that operates WUSF 89.7, an NPR news radio station, and all-classical music radio station, WSMR 89.1 and 103.9, and provides digital content online, through newsletters, podcasts and social media and serves a weekly broadcast audience of greater than 350,000. WUSF is a department of the University of South Florida, with 89 employees and a budget of $11 million and provides internships to students. WUSF's main studios are on the USF Tampa campus, with a broadcast and music performance studio on the USFSM campus and an office and news production studio on the USFSP campus.
POSITION SUMMARY:
WUSF's Media Sales Assistant is an integral team member of the Community Partnerships and Marketing Department. This position administers and coordinates activities that support the Director of the department and the Account Executives. Administrative roles and responsibilities include data entry, creating and sharing reports, weekly auditing of contracts, and managing the CRM. The Media Sales Assistant acts a liaison with other departments, and works closely with the Traffic Department and the Business Office. In addition, this team member serves as the in-house Media Sales accounts manager working with Statewide and National agencies entering contracts into the Traffic System. Also assists with copy-writing, and answering billing questions.
RESPONSIBILITIES:
Responsible for working with Florida Public Media (FPM) and National Public Media (NPM) reps to assist them in placing broadcast and digital orders. After securing orders: - review and verify all information as described in the order- submit orders to Traffic System review copy to assure copy adheres to WUSF Public Media guidelines. Understand the workings of FPM and NPM accounts and FPM and NPM projections.
Assist Accounts Executives with prospective, new and renewing clients. Coordinate, maintain, and manage a database for all contacts for the Underwriting Department by utilizing the contact management system and internal logs; OnePage CRM. This includes the fielding and tracking all underwriting inquiries and prospects, and distribute to Account Executives as directed. On-boarding of NEW Underwriting Sponsors and customer support for new and renewal sponsors.
Development of regular reports for the department, and manager. Reports include using data weekly to track billing revenue, versus goal projections. Other reports include monthly, quarterly, and annual billing.
Develop and maintain up-to-date inventory of all Media Kits and send to clients as requested. In addition, assist in package layout and development. Secure research demographic information as well as programming information and surveys, including information from NPR Website and Media Audit as well as others.
Weekly auditing using Traffic Reports and internal logs for completed cash and trade contracts submitted by the Account Reps in order to provide completed contracts to the Fiscal and Business Office.
Manage and process mileage and travel expenses, and conference expenses, for Account Executives. Submit paperwork to the USF Foundation and the Business Office for processing.
Assists supervisor with Marketing and Special Events, station events, and the Special events committee, as assigned
Assist Traffic Department by entering  FPM and NPM contracts and schedules in the traffic system as needed.
Help maintain a presence at the WUSF front lobby, as needed, including processing mail and checks, and other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
An Associates Degree in Business with four years of experience in an office or administrative support position. Experience with Basecamp, CRM Software, and all Microsoft Office Products.
 

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36973

Posting Date:  05/10/2024

Posting End Date: 06/09/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

Connect with us: