Marketing Specialist, Continuing Legal Education, Texas Law

Job Posting Title:

Marketing Specialist, Continuing Legal Education, Texas Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

RENT/LEASED SPACE

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Job Details:

General Notes

The University of Texas School of Law  strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

Continuing Legal Education (CLE) serves The University of Texas at Austin School of Law, its alumni, and the broader Texas legal community by producing top-quality continuing legal education programs and products.

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 

• Vision, dental, life, and disability insurance options 

• Paid vacation, sick leave, and holidays 

• Teachers Retirement System of Texas (a defined benefit retirement plan) 

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Training and conference opportunities 

• Tuition assistance 

• Athletic ticket discounts 

• Access to UT Austin's libraries and museums 

• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits  and https://hr.utexas.edu/current/services/my-total-rewards  

Purpose

The Marketing Coordinator is responsible for the promotional and communications campaigns of 15-18 live continuing legal educations conferences and related online offerings.

Responsibilities

• Work closely and collaboratively with program directors, senior managers, and marketing team members to coordinate and execute marketing and communications campaigns for a portfolio of approximately 15-18 live annual conferences, as well as a possible assortment of webcasted seminars and recorded eProducts, including development, scheduling, timely production and execution of all promotional print and email campaigns, registrant communication, timely collection and review of copy and graphics, and coordination of service providers to ensure all campaign elements execute on schedule. Liaise as directed by program directors with UT Law CLE co-sponsors and other conference sponsors regarding joint marketing efforts to obtain and provide needed copy, list, and campaign coordination. 

• Demonstrate proficiency using proprietary content management system, Microsoft Office (Word, Excel, and Outlook), as well as software for coordinating and executing marketing campaigns, such as Emma, Canva, Adobe Creative Suite, and Qualtrics in addition to various online and social media platforms, such as LinkedIn, Twitter, and Facebook. Incorporate new software offerings as needed and teach other team members how to use them. Create and refine custom searches for data extraction from proprietary "Admin" customer database. Normalize data and incorporate as needed into marketing campaigns.

• Other related functions as assigned.

Required Qualifications

• High school diploma or GED.

• Minimum of one year of marketing, communications, or other related professional experience. 

• Ability to manage multiple projects and/or priorities with minimal supervision, self-motivation, and the ability to learn quickly.

• Comfort with high-profile constituents.

• Excellent written and oral communication skills. 

• High degree of accuracy and ability to meet deadlines. 

• Excellent computer skills, including database management and MS Office. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree.

• Three to five years of marketing, communications, or other related professional experience. 

• Aptitude to interpret data and understand what to do with the information it presents.

• Project management experience. 

• Demonstrably strong copy writing skills. 

• Direct or related experience in creating, developing, and marketing professional educational programs and/or conferences.

• Knowledge of basic concepts and vocabulary for select legal practice areas experience and success working collaboratively with high-profile committees, advisors, and speakers from law, business, technology, government, etc.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Hybrid remote work may be allowed at the full discretion of senior managers and supervisors, though on-site work for conferences, events, and other business needs is to be expected. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.Continuing Legal Education (CLE)

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.