Marketing and Communications Coordinator - University Program Board

Title: Marketing and Communications Coordinator - University Program Board
Employee Classification: Student Help Regular
Division Name: Student Affairs
Department: Dean of Students

The University Program Board is a function of the Dean of Students Office, providing large-scale social events for the campus community with a focus on students. The Marketing and Communications Coordinator will be responsible for all promotion of events and the University Program Board’s general branding on all media outlets including, but not limited to, social media, poster and flier distribution, and press releases.

RESPONSIBILITIES
•Develop the University Program Board (UPB) brand and overall message to be shared.
•Work directly with UPB Event Coordinators to review marketing and promotion plans for each event.
•Oversee distribution of general marketing materials.
•Maintain positive and strategic relationships with all media outlets.
•Manage UPB website and develop all social media posts.
•Work alongside the Student Activities Student Graphic Designer.
•Create and distribute press releases related to UPB.
•Assist with four (4) large-scale events each semester.
•Assist with major concerts.
•Attend one-on-one meetings with supervisor and team meetings.
•Hold six (6) office hours each week, which may vary depending on workload.
•Create, maintain, and update resources for contacts and information.

$14.50-$15.00/hour

• Undergraduate student enrolled through May 2025.
• Available to work some evenings, which may include weekends.
• All student employees in the Dean of Students Office must maintain good academic (min. 2.5 cumulative GPA) and student conduct standing from the point of application through term of employment. The employer will check status at the beginning and the end of each semester of employment.

• Ability to work during academic breaks as needed.
• Ability to think critically on the job and problem-solve as needed.
• Ability to multitask and be flexible.
• Attention to detail.
• Able to work as part of a team.
• Organizational and communication skills.
• Strong work ethic.

This position requires approximately 8 hours per week but will vary depending on events. Will require some nights, which may include weekends. The position is continuous May 2024 – May 2025.

May 2024

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Finalists for the Marketing and Communications positions will interview with members of the Student Activities unit of the Dean of Students Office in April 2024.

Julia Durnell
[email protected]
(309) 438-3212

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383 . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311 .