MarComms Budget & Finance Manager

We are looking for a "people" person who can translate overall finances operations with our budget.  We are looking for a "people" person who understands how the Marketing and Communications team functions or is at least very interested in learning about a department like ours. 

OCCUPATIONAL SUMMARY

The MarComms Budget and Finance Manager reports to the Assistant Vice President for Communications Strategy & Operations at University Communications & Marketing (MarComms).  The MarComms Budget and Finance Manager will provide overall administrative management and coordination of a variety of business-related functions including finance, budget, personnel, space, and facilities planning, human resources, maintenance and policy interpretation, and dissemination within a complex and active university department.

WORK PERFORMED

Financial/Budget (50%):

• Plan departmental budget needs by analyzing program plans on both a short- and long-range basis including projecting possible levels of support from multiple sources of funding.
• Prepare for approval by department or division head initial budgetary recommendations by considering past requirements and expenditures and present program plans.
• Monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities; ensure compliance with university policies and procedures.
• Prepare financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
• Assist and advise department or division head and staff members of budgetary and related problems; provide monthly budget updates to the Assistant Vice President for Communications Strategy & Operations and the Vice President of Communications, Marketing, and Public Affairs.
• Determine budgetary impact of salary actions and assist management with salary budget planning and staffing requirements.

Operations (25%):

• Maintain interface with departmental personnel to coordinate operational activities to ensure adequate manning, space, and facilities; coordinate purchasing, maintenance and renovation activities for the department; administer a program of property management and accountability.
• Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
• Serve as departmental liaison with administrative and professional personnel concerning University policies and procedures, personnel administration, and budgetary preparation and control.
• Represent department head in meetings and conferences and other affairs, of an administrative nature.

Human Resources (25%):

• Manage and coordinate personnel activities of MarComms to include recruitment, placement, and termination of employees, classification and salary administration, interpretation of personnel policies, and employee relations functions to meet University and departmental objectives.
• Advise departmental management on pay issues, affirmative action requirements, classification issues, performance appraisals, and employee training and development; maintain liaison with Human Resources and other appropriate offices and departments to respond to personnel problems, issues, and special requests and to facilitate personnel actions. 
• Review and screen departmental requests for new positions and reclassifications to determine appropriateness of submission; advise management on departmental organization; provide information on job duties to HR Rewards and Recognition.  
• Coordinate and manage recruitment, screening, and interviewing of applicants for departmental positions; ensure departmental compliance with applicable requirements.
• Supervise and coordinate the work of designated employees reviewing completed work for adherence to instructions or correctness.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

DEPARTMENTAL PREFERENCES

Education/Training

Work requires a general business background generally equivalent to a bachelor degree program.

Experience

Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions.

A master's degree in a business-related field may be substituted for 2 years experience.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.

Employees may be directed to perform job-related tasks other than those specifically presented in this description.

MINIMUM QUALIFICATIONS

Education

Work requires a general business background generally equivalent to a Bachelor's degree program.

Experience

Work requires 3 years related business or administrative experience to functions acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.