Manager, Reporting and Billing

George Mason University, United States

Updated: about 2 years ago
Location: Fairfax, VIRGINIA
Job Type: FullTime
Deadline: ;

Position Information
Position Information


Department Office of Sponsored Programs
Alternate Department Description
Criminal Background Check Standard Background Check, Financial Background Check
Motor Vehicle Background Check No
Statement of Economic Interest Not Applicable
Restricted Position? No, is eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title Financial Services Manager I
Working Title Manager, Reporting and Billing
Job Type Full-Time
Position Number 03156z
Recruit Number STF10747
Working Hours
Location Fairfax, VA
Other Location
Pay Band Payband 5
Salary Commensurate with education and experience.
Web Announcement
Manager, Reporting and Billing

As the Office of Sponsored Programs (OSP) Manager, Reporting & Billing you will manage a team responsible for invoicing, reporting, subrecipient monitoring, and closeout duties related to externally sponsored grants & contracts. This role is integral in ensuring that appropriate internal controls are in place and accounting procedures are followed. As part of the Financial Management team in OSP, you will interface regularly with other OSP staff, department and college research administrators, University central office staff, faculty, and external sponsors. 
George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. 
Responsibilities: 

  • Provides leadership and management in the performance of post award financial and reporting functions including invoicing & financial reporting, accounts receivable, award closeout, subrecipient monitoring, compliance and other critical accounting functions;
  • Provides direct oversight of the financial management team including operational responsibility for assigned workload and overall performance management; 
  • Collaborates with other central offices, department administrators, and other management level staff in OSP to implement and maintain effective and efficient sponsor reporting and invoicing procedures;
  • Serves as subject matter expert regarding invoicing and reporting policies, procedures, and federal requirements;
  • Understands financial requirements of grants and contracts and ensures functions are completed in accordance with guidelines.  Provides guidance and training to staff to ensure requirements are understood and procedures are followed. Develops and maintains procedures as needed;
  • Maintains a working knowledge of external regulatory requirements to ensure compliance; 
  • Reviews and approves monthly invoices and reports prior to submission.  Reviews monthly internal reports prior to distribution;
  • Ensures reports and invoices are submitted in a timely manner in accordance with established timelines;
  • Timely preparation of quarterly receivables reports;
  • Assists with external agency and financial audits as needed;
  • Performs other related duties incidental to the position; and
  • Serves on committees & working groups or other special initiatives as needed.


Required Qualifications:

  • Extensive relevant professional experience in accounting or related field (typically 7+ years); considerable supervisory experience (typically 3+ years); 
  • Demonstrated ability to lead and direct staff to maintain an effective team;
  • Knowledge of federal cost accounting standards, OMB Uniform Guidance, CAS, and GAAP;
  • Experience with federal billing and payment systems, letter of credit drawdown procedures, and sponsor financial reporting; 
  • Excellent written, verbal and interpersonal skills;
  • Ability to apply technology solutions to maintain efficient and effective financial controls and processes; 
  • Bachelor’s degree in Business administration, Accounting, or related field; or equivalent combination of education and experience;
  • Strong Skills in Excel and other Microsoft based software applications, problem solving & analytical skills, and strong attention to detail; and
  • Well organized with the ability to manage multiple priorities concurrently.

Preferred Qualifications:

  • Experience with financial administration and invoicing in a sponsored programs administration environment;
  • Experience with Ellucian Banner financial system; 
  • Experience working in a higher education environment; and
  • Certified Research Administrator. 

Candidates must be one of the following: 
  • A citizen of the United States;
  • A person who is a lawful permanent resident of the United States (a “Green Card” holder);
  • A person who is a “protected individual” as defined by 8 U.S.C. 1324b(a) (3); or
  • A person who is otherwise able to become generally eligible to receive unclassified technical data pursuant to the International Traffic in Arms Regulations.
Special Instructions to Applicants
For full consideration, applicants must apply at https://jobs.gmu.edu/ ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
For Full Consideration, Apply by: 02/11/2022
Posting Date 01/20/2022
Job Close Date
Open Until Filled? Yes
Telework Friendly? Yes
Mason Ad Statement
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education. 
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. 
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! 
George Mason University, Where Innovation is Tradition.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/


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