Manager, Program(s)

University of Utah, United States

Updated: 2 months ago
Location: Salt Lake City, UTAH
Job Type: FullTime
Deadline: 08 Jun 2024

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Manager, Program(s)
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Announcement
Details


Open Date 03/08/2024
Requisition Number PRN37908B
Job Title Manager, Program(s)
Working Title Programs Manager, Maintenance
Job Grade F
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8:00 – 4:30 Monday-Friday 
VP Area President
Department 00460 - University Student Apartments
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $58,300 - $75,000 DOE
Close Date 06/08/2024
Open Until Filled No
Job Summary
Under minimal supervision, this position is responsible for overseeing the office administrative functions inside the Maintenance Department, managing the key shop and stock room, and coordinating the safety training program for the department. Coordinates with several university departments to promote cooperation and further the university’s mission.  Act as a liaison between the maintenance department and Sunnyside residents and provide quality customer service.  
Responsibilities
Supervises, oversees, and manages the Central Maintenance team: key shop and stock room.
Point of Contact for Maintenance Department training, University HR training, continuing education credits, licensing, and safety training. Tracks and ensures all mandatory university trainings are completed. 
Oversees bi-weekly verification of the Central staff employee time cards. Performs a final review of all Maintenance Department time cards and works with Supervisors to make corrections. 
Coordinates annual Environmental Health and Safety inspections, bi-annual fire inspections, and additional inspections as required. 
Manages safety training programs for all Maintenance staff.
Submits Annual chemical inventory report, oversees chemical storage and chemical policy for the department, requests hazardous waste removal and keeps Safety Data Sheets up-to-date, accurate, and properly displayed.
Maintains successful communication with residents through emails, door-to-door notices, and in-person and phone conversations. Mediate conflicts between residents and maintenance staff, when needed.
Manages uniform and safety shoe program for Main Office & Maintenance staff.
Coordinates initiatives between the Main Office & Maintenance staff.  
Provides general support to ongoing University of Utah initiatives. 
Assists management in developing policies, procedures, and departmental strategies. 
Implements policies and procedures in the areas of customer service. 
Markets and promotes new and existing programs and services to staff and residents.
Participates in University-wide committees to establish customer service standards and administrative plans and policies.
Facilitates cooperative and collaborative community and institutional relationships.
Ensures customer satisfaction by analyzing complaints, concerns, and suggestions and providing appropriate follow-through.
Other duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Preferences include applicants with strong professional writing and organizational skills. Applicants with prior experience in office administration, safety program management, or university operations. Applicants who are comfortable working in Excel, Outlook, and willing to learn university systems and programs. Applicants with a background in construction and/or maintenance is beneficial.  
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * Do you have four or more years of progressively more responsible management experience?
    • Yes
    • No

    • Applicant Documents
    Required Documents
  • Resume
    • Optional Documents
  • Cover Letter
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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