Manager, Payroll Services

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college, as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the college's mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting Title:

Manager, Payroll Services

Job Description Summary:

The Manager, Payroll Services is responsible for overseeing the operational management of Austin Community College District’s (ACC) payroll process by ensuring the integrity of the procedures through the coordination of tasks, adherence with all ACC policies and procedures, federal and state laws, and monitoring controls. The duties include creating or contributing to a plethora of high-impact deliverables, managing and developing a cohesive and proficient team while ensuring confidentiality, accurately processing payroll, adherence to audit controls, and the timeliness of payroll-related reporting. Your contributions will be crucial in the Business Services Office becoming a highly efficient and effective Center of Excellence (CoE).

Job Description:

Description of Duties and Tasks ​

• Supervises, trains, coaches, directs, coordinates, evaluates and disciplines personnel while adhering to organizational human resource policies and procedures and related employment laws. Recommends hire and termination actions for positions supervised.

• Possesses key competencies in conflict management, negotiation, organization, and decision-making.

• Reviews staff workload and makes necessary changes to optimize processing.

• Maintains payroll information by directing data collection, calculation, entering, and analysis. Updates payroll records by reviewing and approving changes in earnings, exemptions, and deductions.

• Prepares and approves payments for retirement funds, garnishments, benefit premiums, taxes, and other payroll liabilities.

• Collaborates with staff and other business partners regarding efficient, accurate data processing and resolves payroll-related problems after conducting the necessary research.

• Prepares, reviews, and processes payroll: posts entries to the applicable general ledger accounts and manages the reconciliation process.

• Develops, distributes, implements, and adheres to ACC’s payroll schedules and calendars.

• Closes payroll records each quarter, fiscal, and calendar year, overseeing the preparation and submission of W-2s, year-end, and quarterly filings.

• Maintains knowledge of current and new developments in payroll, including laws.

• Monitors the College’s payroll activities to ensure compliance with federal, state, and local laws, ACC policies and procedures, and maintains sound business practices.

• Evaluates, creates, recommends, and implements effective ACC payroll practices, policies, procedures, and guidelines that ensure the integrity and stability of the payroll systems and processes.

• Prepares and promptly submits reports based on statistical and financial information as federal and state agencies, business partners, and other stakeholders require.

• Interfaces with external governing bodies.

• Supports the internal and external audit processes as needed.

• Assists in establishing short- and long-range departmental goals, objectives, and policies. Creates and maintains process flow documentation and operating procedures for areas of responsibility.

• Recommends benchmarks for measuring the financial and operating performance (e.g. Key Performance Indicators (KPI) and metrics).

• Collaborates with the Information Technology (IT) Project Management Office (PMO) and other IT staff (or consultants) to identify and recommend improvements that ensure the integrity of the systems.

• Conducts payroll-related training at the departmental and district-wide levels.

Knowledge

• Principles, best practices, and trends in payroll, accounting (GAAP), and human resources.

• Current knowledge of applicable state and federal wage and hour laws.

• Supervisory principles, practices, and methods.

• Ability to create processes and conduct training for both internal and external business partners.

• Adhering to contract and bid procedures, standards, and protocol.

Skills

• Maintains an established work schedule, including occasional evenings and weekends.

• Possesses impeccable personal integrity and business ethics.

• Maintains the confidentiality of work-related information and materials.

• Possesses excellent organizational, analytical, quantitative, problem analysis, problem-solving, planning skills and business acumen with the ability to pay attention to detail and follow-through to make decisions.

• Ability to analyze payroll data and prepare reports for business partners, management, reporting agencies, and other stakeholders.

• Expertise in operating strategically and on a detailed level.

• Effectively using interpersonal and (written and verbal) communication skills to communicate tactfully and diplomatically.

• Adeptly leading the team, managing operations, developing employees to work collaboratively with internal and external business partners, and delegating (tasks or authority) in a professional manner.

• Coordinates with the Information Technology (IT) staff and consultants to ensure the integrity of the system(s).

• Ability to identify, update, and implement any policies and processes that need improvement.

• Proficient at managing multiple competing priorities and meeting deadlines.

• Effective in using interpersonal, coaching, delegation, and leadership skills.

• Develops a rapport with business partners and listens to them while simultaneously adhering to protocols and guidelines.

• Demonstrates the ability to motivate, positively influence, and make decisions by applying independent judgment.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.

• Advanced proficiency in business applications, such as Microsoft Office Suite and G Suite.

• Use automated financial systems.

Required Work Experience

• Five years of related work experience, including three years of supervisory experience. Education cannot be substituted for supervisory experience.

Required Education

• Bachelor’s degree in Business, Accounting, Finance, or a related field.

Description of Duties and Tasks

• Master’s degree in Accounting, Business, Finance or Certified Public Accountant (CPA)

Special Requirements

• Valid Texas Driver’s License and reliable transportation for local Austin area travel and travel between the College’s campuses.

Physical Requirements

• Work is performed in a standard office or similar environment.

• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.

• Occasional lifting of objects up to 20 pounds.

Salary Range

$85,239 - $106,548

Number of Openings:

1

Job Posting Close Date:

February 12, 2024
Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.