Manager of Transaction Review and Compliance

27-Jun-2022

Procurement - Accounts Payable & Pmt Svcs

74634BR

University Job Title

Manager, Accounts Payable

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (M6)

Wage Ranges

Click here to see our Wage Ranges

Work Location

Central Campus

Worksite Address

150 Munson Street
New Haven, CT 06511

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Accounting/ Financial

Total # of hours to be worked:

37.5

Position Focus:

Reporting to the Director of Accounts Payable and Payment Services, this position will direct and manage the day-to day activities for the Transaction Review and Compliance Team. This position will ensure that the team meets service level targets for turnaround times, accuracy, and reliability. This position is a key resource with broad knowledge of financial compliance, internal controls. and expense management and will act as a liaison and point of escalation between departments and various central University administrative offices.  The position will be responsible for building out a feedback processes between Procurement, the Controller’s Office, and Business Operations on trends, service quality and internal controls.  The position will be responsible for designing and implementing quality improvements as needed, for seeking out opportunities to exceed customer service expectations by introducing quality checks, workflow efficiencies, and trouble-shooting trends in escalations and vulnerabilities. This position will also participate in the development of reports, policy and procedures.  This position is responsible for identifying and managing reconciliations and/or verification activities in strengthening QA activities and internal controls to promote policy adherence and best practices.  This position manages escalation items that require specialized expertise, research, and involvement from outside functions. Position is responsible for communicating and escalating results as necessary including reinforcing training opportunities and referring results of work to other departments.

Essential Duties

1. Manages the accounts payable operation of the department. Manages and formulates goals for all staff in related units to ensure that they can work efficiently and effectively. 2. Allocates work assignments and monitors the work of other managers and staff to ensure projects and programs are proceeding on schedule and meeting the established quality standards. 3. Audits all accounts payable activities. 4. Reviews and analyzes applicable accounting reports, service levels, and business metrics to ensure accuracy and client satisfaction 5. Responsible for long-term planning; develops and directs new and revised procedures and policies, to ensure adherence to internal and external needs and guidelines. 6. Evaluates and assesses all Accounts Payable systems and operations; designs, develops, and directs best practices to meet the demanding needs of the business. 7. Proactively interfaces with department leadership to minimize escalations; designs and directs quality improvements. 8. Sets performance expectations, manages results, and makes adjustments as necessary. Monitors and manages staff productivity, performance, workforce engagement and talent development. 9. Prepares and recommends budgets for approval. 10. Manages a staff of exempt and non-exempt staff. 11. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in a related field and six years of experience in a higher education or business environment or an equivalent combination of education and related experience.

Required Skill/Ability 1:

Experience using Excel formulas, filtering, graphs, charts, v-lookups and pivot tables.

Required Skill/Ability 2:

Excellent written and verbal communication skills.

Required Skill/Ability 3:

Experience managing staff.

Preferred Education, Experience and Skills:

Experience with an expense management systems such as Concur, Workday or Oracle, expense management processes and process improvement. Experience with change management and driving process changes organizational wide and to a diverse set of stakeholders. Experience developing policy and procedures. Experience auditing financial data and exceptional analytical and problem solving skills.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303

100 Wall Street, New Haven CT 06511

203-432-0849

[email protected]<mailto:[email protected]>

Note

Yale University is a tobacco-free campus