Manager of the Federal Work Study Program

01-May-2024

Faculty of Arts and Sciences

65704BR

Position Description

• Manage all aspects of the $4 million Federal Work-Study Program (FWSP) for graduate and undergraduate students at Harvard University, including the processing of hiring, student payrolls, monitoring of wages in relation to FWSP ceilings and preparation of FWSP accounts for billing of off-campus agencies.
• Serve as the liaison for Harvard graduate school financial aid offices, payroll offices, and off-campus agencies regarding FWSP expenditures and federal policies and procedures; also act as a resource for students, employing agencies, and university departments regarding student employment. 
• Develop and oversee training and outreach with all university staff on FWSP guidelines and best practices; work closely with financial aid officers in the College in developing financial literacy programs as they relate to student employment. 
• Responsible for database that tracks FWSP earnings for approximately 2,500 students annually, as well as monthly FWSP accounting, year-end audit, and federal reporting requirements. 
• Conduct a monthly review of reconciliation reports for College students.
• Review College students for initial or additional eligibility for Term Time and Summer FWSP funding. 
• Organize two annual Job Fairs and manage the Superlative Award for employees and employers.
• Manage a jobs database accessible by all Harvard students and over 3,000 on- and off-campus employers. 
• Assist with special projects and new initiatives, helping the Assistant Director to oversee student employment throughout the university. 
• Ensure compliance with federal, state, and institutional financial aid requirements and auditing standards. 
• May participate in the calculating of financial aid awards for new and returning students.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 1 year relevant work experience

Additional Qualifications and Skills

• Demonstrated ability to provide a high-level of customer service in a fast-paced environment. 
• Ability to work independently in key areas of responsibility, as well as collaborate with colleagues in administering aid to students. 
• Excellent oral and written communication skills. 
• Strong organizational skills with careful attention to detail. 
• Strong analytical and problem-solving skills, as well as orientation towards improving processes and systems. 
• Familiarity with PowerFaids a plus. 
• Prior financial aid or student employment experience helpful.

Physical Requirements

• Sitting using near vision use for reading and computer use for extended periods of time
• Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Working Conditions

• Night/weekend work may be required. 
• Work is typically performed in an office setting, but may be hybrid, as directed by FAS. 
• This position will be based in Cambridge, MA. Any remote work must be performed in a state in which Harvard is registered to do business (including, but not limited to, CT, MA, ME, NH, NY, NJ, RI, and VT).

Additional Information

In order to be considered for this position, please demonstrate all basic qualifications are met.

Applicants MUST  submit a cover letter in addition to their resume in order for their application to be reviewed.

This position has a 6-month orientation and review period.

We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position. 

All formal offers will be made by FAS HR.

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The Admissions, Financial Aid, and Student Employment Office of Harvard College is committed to the values of diversity, equity, inclusion, and belonging. In order to recruit and admit a diverse class, as well as support students' equitable access to educational experiences, we strive toward Harvard University's goal of inclusive excellence. We affirm that a rich learning and working environment can only result from a diverse community where all are supported in being their authentic, true selves and empowered to contribute fully to our shared goals and achievements.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services

Department Office Location

USA - MA - Cambridge

Job Code

S0155P FSS Financial Aid Officer I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Admissions and Financial Aid

Department

College Admissions and Financial Aid

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

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