Department
About the Department
Job Summary
Responsibilities
Serve as the main support to the Associate Dean for Medical School Administration in the oversight of research, innovation, and scholarship in medical education at the Pritzker School of Medicine. This includes identifying and writing grant proposals, the management of grants and renewals, and collaboration with medical school faculty and staff leaders as well as University partners on the development and execution of new initiatives.
Serve as the coordinator and administrator of the Academy of Distinguished Medical Educators (ADME), including Masters/Fellow selection process, Medical Education Day, annual grant applications, teaching consult service, Research in Medical Education conferences, and other initiatives.
Provide effective support to the Director of the Academy, including tracking mechanisms, dissemination, reporting on activities, and workflow/standard operating procedures for all activities overseen by the ADME.
Work with faculty directors of both Medical Education Research, Innovation, Teaching, and Scholarship (MERITS) programs to oversee the effective functioning of these programs, including ongoing curricular evaluation and review, tracking of progress of current and former fellows, and admissions processes.
Support, coordinate, and organize various additional committees related to medical school administration, including the Undergraduate Medical Education Executive Committee and the Clinical Learning Environment Committee. Help to set agendas and define the scope of work for these committees.
Assist faculty in development of educational scholarship.
Assists with managing the day-to-day operations of executive or professional degree programs with a moderate level of guidance.
Assists with developing program objectives, long-term goals, and procedures, which requires expanded knowledge and experience in this area. Plans, implements, and evaluates the effectiveness of programs, initiating revisions as needed.
Assists with analyzing the financial performance of programs and recommends corrective action when appropriate through use of standard procedures, the admissions process, developing program budgets and communication with program participants.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Bachelor's degree.
Master’s degree in education or a related field.
Experience:
Five years of experience in a position requiring strong administrative oversight and responsibility in a university environment or equivalent.
Two to three years’ experience in grant or proposal writing or editing.
Experience in health education program development and evaluation.
Technical Skills or Knowledge:
Proficient in Microsoft Excel, Word, PowerPoint, Outlook, and other common software programs, as well as able to readily learn and utilize new technologies.
Preferred Competencies
Experience in successfully providing direction, setting priorities, identifying opportunities for improvement, implementing initiatives for change, managing people and projects, and setting priorities for budget resources.
Excellent research and communication skills with the ability to clearly communicate in both written and verbal communication, especially in grant proposals.
Must be able to problem-solve and follow an issue through to resolution.
Excellent interpersonal skills, including the ability to handle all constituents with courtesy, maturity, discretion, and diplomacy.
Must be able to collaborate and work with other colleagues, particularly faculty and staff leaders across the continuum of Medical Education, medical center and University partners.
Working Conditions
Occasional nights and weekends will be required.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Requires Compliance with University Covid-19 Vaccination Requirement
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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