Manager of Business Administration

Job Posting Title:

Manager of Business Administration

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Hiring Department:

Texas Center for Equity Promotion

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Apr 01, 2024

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Position Duration:

Expected to Continue Until Mar 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Serve as the primary business administrative contact for the Texas Center for Equity Promotion. Support center operational needs, provide wholistic business and financial review of programs and projects within the center, and coordinate Human Resources and Financial transaction routing for center affiliated faculty, students, and other researchers. The overall goal of this position is to establish core business administration functions within the Center with the opportunity for expansion of duties and the inclusion of direct reports and additional team members as the Center grows. By taking on this role the employee will gain experience that may later lead them to potential growth in leadership and supervisory duties within the center.

This position is posted as fixed term for 3 year. However, it is expected to continue beyond that based on funding.

Responsibilities

Financial Management: Responsible for financial oversight and transaction approvals on all center accounts. Coordinate with Manager of Research Administration (Manager of RA) and Principal Investigators (PI) to plan all project and program spending inclusive of all fund types, which includes providing budget projections and financial reporting across programs. Manage all center HR and financial transaction requests in coordination with COE Business Services. Ensure compliance with internal and external policies and procedures. (50%)

Personnel Appointments: In collaboration with Manager of RA, review award budget and key personnel award effort requirements. Coordinate with PIs and departments for appointment planning across all fund types. Prepare appointment and costing allocation worksheet information semesterly or as needed. Hold the Cost Center Manager role in Workday, and perform ad-hoc costing allocations. Regularly audit all salary and tuition transactions related to appointments. Meet with PIs regarding compensation questions. Liaise with COE-HR on all recruitment efforts. Work with departments on faculty buyouts and summer research appointments. Attend Workday training as needed, maintain appointment policies, and update internal workflow as necessary.

Post-Award Research Administration: Work collaboratively with Manager of RA and PIs on specific aspects of post-award functions, such as assisting PIs with sponsored account budget issues (e.g. insufficient funds and accounting errors); providing ad hoc projected expenditure reports; performing budget reallocations on sponsored research accounts as needed.

Office Management: Provide central email inbox coordination, workflow information dissemination, and electronic file record organization. Assist with TexCEP events. Manage room reservations, office supplies, and equipment inventory. Coordinate key requests.

Other: Act as liaison with departments, COE Dean's Office Business Services, PIs, and centralized UT business offices. Provide university and other policy updates to faculty as needed. Assist in planning and building future Center staffing expansion and funding maintenance with TexCEP directors and COE Business Services. Attend conferences, presentations, and related campus organizations for business administration topics in order to stay abreast of new rules and trends.

Required Qualifications

• Bachelor’s degree and at least five years of progressively responsible experience in business administration, or a master’s degree and at least three years of experience in business administration. 

• Demonstrated ability to communicate and interact skillfully with faculty, staff, and researchers; and work with overlapping projects with sensitive and confidential information.

• Ability to promote a dynamic and customer service-oriented environment.

• Strong problem-solving skills, high level of organizational skills, and attention to detail.

• Willingness to partner with internal and external offices and staff to develop processes that build business efficiency.

• Proficient use of MS Office Suite, including Excel, Word, and Outlook; and Adobe Professional, along with the ability to navigate various University systems.

Preferred Qualifications

• Bachelor’s and/or Master’s degree in Accounting or Finance.

• Post-award research administration and fund accounting experience.

• Previous supervisory experience.

• Experience with DEFINE, UTRMS, FRMS, UT Purchasing, and Workday.

Salary

$79k + depending on qualifications

Working conditions

Typical office environment. This position provides for work-life balance with a typical 40- hour work week that includes flexible work arrangements and remote work based on eligibility.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.