Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.
About the Unit
The Department of Music at the University of Chicago is a world-renowned center for research and teaching of Music Composition, Ethnomusicology, and Music History and Theory. Its acclaimed faculty includes scholars and composers who are prominent leaders in their fields. The Department offers both undergraduate and graduate degrees in Music, and sponsors a wide-ranging, co-curricular Performance Program that involves over 750 musicians in 100+ concerts each season. The Performance Program’s eighteen ensembles and programs, closely integrated with the academic offerings of the Department, cover a wide range of musical genres, historical periods, and cultural settings, and offer UChicago students exceptional opportunities to develop their musical skills and expand their artistic horizons. The overall management, promotion, and development of the Performance Program is guided by the Artistic Director of Performance Programs, who supervises an artistic staff of part-time and full-time directors as well as a full-time support staff of five, into which this new position will be incorporated. The Chicago Center for Contemporary Composition, now in its second year, is a bold initiative founded and directed by renowned composer Augusta Read Thomas. The CCCC presents nine to ten major events per season: three concerts featuring the resident professional Grossman Ensemble (performing a wide range of graduate student, faculty, and guest composer works, including many world premieres); three or more open rehearsals and composer workshops; plus three guest ensemble concerts per season.
Responsible for planning, preparing, publishing, and disseminating University sponsored information both internally and externally. Prepares written, graphical, audio, and visual material to support the communications to press and government agencies.
Career Track and Job Level
Creates plans for events programming, marketing, and logistics, and oversees their execution.
P1: Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others.
Under general guidance, the job performs a broad range of operational business activities relating to the design, planning, and execution of events and programming.
1) Plans and schedules events, programs, and outreach. Coordinates event-day logistics, and performs other routine assignments with guidance from others., 2) Assists with identification and resolution of event and program needs, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve routine problems as they arise., 3) Maintains guest lists and assists with mailing invitations and creating brochures for the event., 4) Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others., 5) Performs other related work as needed.
Reporting to the Artistic and Managing Director of the Music Performance Program (Managing Director), the Manager, Production and Operations (Manager), cultivates and facilitates the ongoing operations, continual expansion, and future initiatives for the Department of Music’s Performance Program (PP) in conjunction with the undergraduate and graduate programs of the Department, and supports the operations of the Chicago Center for Contemporary Composition (CCCC). The Manager works to integrate the PP with the wider University community and surrounding Hyde Park and south side neighborhoods; works closely with the Director, the PP/departmental staff and faculty committees, and other University entities and personnel to achieve these stated goals; and provides organizational, production, and operations support for the CCCC.
The following responsibilities represent oversight of the planning and operations for performances and other events for the PP programs, CCCC, DMR, and other Ensembles-in-Residence, as well as for departmental / local artists and other performing entities sponsored by the Department.
1) Oversee the Performance calendar, avoiding overlap of Music Department events as well as those of major arts units and special events on campus.
2) Ensure that technical and logistical requirements are met, e.g., date, time, venue, etc.
3) Provide advance support to artists to fulfill riders and production-related needs including travel arrangements.
4) Ensure that CCCC rehearsal needs are met, e.g., rehearsal schedules, music procurement and distribution, instruments, venue set up, catering, etc.
5) Serve as primary house manager and staff supervisor for major PP and CCCC events as needed.
6) Contribute to the planning of the overall schedule and particular events for the Don Michael Randel Ensemble-in-Residence, sponsored annually by the Department of Music.
7) Develop and articulate concepts in conjunction with the Directors; generate and facilitate performances and related events; facilitate intersections between PP ensembles and faculty research, and encourage coordination with academic course offerings; promote the PP.
8) In conjunction with departmental administrative procedures, generate contracts or letters of agreements for artists; ensure that tax documents and other paperwork are collected and compliant; process all payments within budget allocations while monitoring expenditures at all times.
9) In conjunction with the Director, facilitate intersections between PP ensembles and faculty research, and encourage coordination with current academic offerings; promote the PP within the University and the Hyde Park Community.
10) Assist as needed with ongoing PP projects, including the annual Music Lessons Award program, biennial Concerto Competition, scheduling Master Classes, Workshops, and other special events for the PP.
11) Generate and facilitate outreach programs and events to schools, community centers, retirement homes, and other venues as identified; seek to involve students, performance faculty, and visiting artists in meaningful outreach efforts.
12) Help to develop future projects (such as joint performances, master classes, workshops, etc.) in collaboration with the Department’s University of Chicago Presents (UCP) and other arts entities on campus (e.g., Logan Center, Smart Museum, International House, Renaissance Society, etc.)
13) Assist with targeted fundraising efforts for the University Symphony Orchestra Endowment, Departmental Artist-in-Residence positions, and the CCCC as needed.
14) Work occasional evenings and weekends.
1) Strong interpersonal and communicative skills.
2) Strong administrative and organizational abilities, coupled with the ability to identify priorities and make adjustments as needed.
3) Manage logistics related to various projects simultaneously and efficiently.
4) Work independently without close supervision.
5) Resourcefulness in solving problems.
6) Foster and facilitate meaningful collaborations amongst diverse constituents.
7) Attention to detail; strong proofreading skills; accuracy, resourcefulness, dependability.
8) Willing and able to work occasional evenings and weekends.
Education, Experience, and Certifications
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
1) Bachelor’s degree, preferably in a related field.
2) Master’s degree in Music.
1) Substantial musical background, in both academic and performance arenas.
2) Minimum of 5 years experience working for a not-for-profit musical organization or within a college or university department or school of music.
3) Experience directly supervising and/or producing musical events.
4) Experience supervising staff members and volunteers.
5) Experience working with finances: tracking budgets, processing payments, and issuing contracts.
Technical Knowledge or Skills
1) Knowledge of production, communication, dissemination of information and other aspects to create successful events and collaboration.
2) Proficiency in database management.
3) Knowledge of basic accounting procedures.
4) Excellent communication skills, both written and spoken.
1) Letter of Interest in this Position
3) References Contact Information
4) Answer the following question: How would the position as described above contribute to your short-term and long-term career goals?
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
Depends on Qualifications
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Remove from Posting On or Before
The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form .
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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