Manager, McGraw Center

Reporting to the director of the McGraw Center, the Center Manager (CM) provides high-level administrative support to a large staff. The CM oversees the general functioning and business operations of the entire Center, provides administrative support for Center programming, and manages a variety of independent projects at the discretion of the Center's directors. The CM implements budget allocations and expenditures for all of McGraw’s numerous programs and serves as the principal pay representative for students/casual staff. The CM also supervises the Center’s administrative support staff to ensure coordinated support for McGraw as a whole. 

 

A cover letter is required and is to be submitted as an iFORM in the application process.

Financial/Budget Management

• Develop the administrative budget in collaboration with the Center directors; responsible for its careful and appropriate oversight
• Monitor spending and provide regular and timely analysis of available funds to the directors, including general appropriations, grants, and endowments
• Ensure departmental compliance with all university financial regulations including credit card policies and instructs staff in the proper use of Princeton financial systems. Act as the liaison between the Treasurer’s Office and the Center
• Manage, in appropriate university systems, all invoices and bills for all components of the operation of the Center
• Monitor, process, and prepare correspondence for all stipends, honoraria, awards, and any other payments

Supervision and Student/Casual Staff/Staff Management

• Supervise the senior program coordinator and program coordinator, ensuring a collaborative and productive work environment for the team and coordinated support for the Center as a whole
• Hire approximately 100 undergraduate and graduate student staff into the appropriate University system; hire casual staff as needed into same
• Interface with the departments of Student Employment and Human Resources on a variety of matters related to student and casual staff employment
• Approve undergraduate and graduate student hours in the appropriate University system; approve casual staff hours in same
• Complete staff forms as needed for leaves, additional pay, retirements/termination

Programming and Data Management

• Oversee all aspects of all Center programs offered to faculty and students; back-up program coordinators as needed with events; book rooms and order refreshments; arrange tech support, publicize events as requested to academic departments, Graduate School, and Dean of the Faculty
• Assist in coordination of New Faculty Orientation
• Assist in the coordination of high-profile and large-scale events, including the mandatory AI (TA) Orientations involving approximately 500 graduate students at start of fall and spring terms
• Coordinate Graduate Mentoring Award committee meeting; work with Office of Communications on coverage of the award; order and distribute prizes

Facilities Oversight

• Serve as liaison with building management, custodial staff, and non-academic university departments
• Coordinate Center communication systems including telephones and general email accounts
• Serve as emergency coordinator; update department’s emergency documentation
• Handle all aspects of office moves/reorganizations and office maintenance

Essential

• Bachelor's degree or equivalent
• 5+ years of work experience
• Supervisory experience
• Demonstrated ability to interact with all levels of university personnel with professionalism, tact, and patience
• Strong public relations, interpersonal, and organizational skills, demonstrated initiative and resourcefulness
• Excellent verbal and written skills, ability to communicate effectively with all members of the university community from undergraduates to senior faculty and administrators
• Excellent budget management skills
• Willingness to be flexible and work collaboratively as part of a team
• Sensitivity to the needs and concerns of a diverse student population
• Ability to manage multiple tasks, meet deadlines, and handle unexpected and urgent situations independently and effectively

Preferred

• Experience with Princeton's business applications and systems

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

36.25

No

Yes

180 days

No

No

No

Associate

#LI-NC1

Join our Talent Network to receive updates about working at Princeton.
Princeton University job offers are contingent upon the candidate’s successful completion of a background check, reference checks, and pre-employment screening, as applicable. Princeton University requires all employees to be vaccinated against COVID-19 and submit proof of vaccination status. Employees who cannot receive the vaccine because of a disability/medical contraindication or sincerely-held religious belief may request an accommodation (e.g., an exemption) to this requirement.
If you have questions or comments regarding the iCIMS Privacy Policy or iCIMS FAQs , please contact [email protected] .
Go to our careers site.