Manager, Human Resources

Updated: 6 months ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

HUM Staff: Div Admin HR Human Resources


About the Department
 

The academic departments of the Division of the Humanities have set an international standard for humanistic inquiry. Widely known for their interdisciplinary approach to scholarship and exchange of ideas, the Division’s faculty consistently produces pioneering research that gives us the tools to articulate deep truths about ourselves. The Division of the Humanities comprises 19 degree programs across 16 departments and committees, with approximately 800 students from around the world enrolled in our PhD, MFA, and MA programs. The Human Resources and Payroll Office of the Division collaborates with the Division’s units to attract, develop, reward and engage diverse talent to meet their specific goals and those of the University overall. We support the goals of the Division through effective and conscientious management of payroll resources.


Job Summary
 

The Division of the Humanities seeks an individual who has a strong desire to work in an academic setting with a diverse group of people from varying domestic and worldwide cultures. Reporting to the Sr. Director, Staff Relations and in close collaboration with the offices of Academic Affairs, Budget, Financial and Grant Services, and Central HR, the Manager, HR and Payroll, manages human resources and payroll administration for approximately 650 employees which includes faculty, academics, staff, students, and temporary personnel; complies with divisional and University guidelines and policies; has a lot of autonomy and decision-making authority, manages many diverse HR and payroll functions which require a strategic mindset, extensive confidentiality, excellent judgment, and extreme attention to detail. All work is performed with a commitment to efficiency, accuracy, customer service, and compliance. This position is eligible for some remote work.

Responsibilities

  • Performs advanced, confidential, and diversified Human Resources and Payroll functions.
  • Keeping within University and divisional policy, thinks strategically about how to implement improvements to rules and guidelines, including data collection and maintenance.
  • Develops and executes programming and presentations for training on various HR or payroll items.
  • Collaborates with the Sr. Director to write job descriptions, ensuring that they are kept current.
  • Manages the hiring process for all staff personnel of the division in collaboration with the Sr. Director, including providing hiring committees with job specific needs; screening resumes, sourcing candidates, managing applicant pools; conducting interviews and checking references if requested.
  • Composes and edits staff job offers, conducts orientation sessions including advising visa holders on tax and other government matters, and ensures all employees and all hiring processes are completed by day one or sooner for each hire.
  • Is the Division’s Leave Administration lead for staff positions.
  • Assists the division’s office of Academic Affairs with on-boarding faculty and academic personnel.
  • Administers and reconciles housing, relocation, and extra payment commitments for staff, faculty, and academic employees.
  • Collaborates with various personnel of the Division to determine payroll amounts and proper costing allocations on positions; maintains annual merit process.
  • Conducts data analysis for payroll variance including working closely with the Grants team to ensure accounts are properly charged.
  • Functions as the primary student employment resource for the Division by appropriately updating student hire resources, disseminating information from Central HR, and providing guidance on hiring student employees.
  • Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
  • Assists in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor’s degree.

Experience:

  • Two years progressively responsible administrative experience.
  • Experience working in a higher education support capacity, particularly with faculty and students.

Certifications:

  • Human Resources HRCI or SHRM certification.

Technical Skills or Knowledge:

  • Proficiency with Microsoft Word, Excel, Power Point, standard email, and a capacity to learn new database/reporting software.
  • Skilled at making presentations or similar.
  • Proficient with Workday HRIS or other.
  • Proficient with MS Teams, calendaring.
  • Experience training others.
  • Accomplished at using a database program to develop a tracking system.
  • Working knowledge of HR and payroll regulations.
  • Learn relevant University systems within two months and proficiently within eight months.
  • Skilled at managing mathematical calculations and to determine funding issues.
  • Demonstrate a constant willingness to learn within a small office that covers a wide knowledge base and serves the entire Division of the Humanities.

Preferred Competencies

  • Maintain confidentiality and be discreet with information.
  • Compose original communications in English that are accurate and concise with excellent proofreading ability.
  • Interpret rules and regulations in a style of communication that is easy to understand with an emphasis on clarity, brevity, and avoidance of overly complex regulatory language.
  • Patient with others
  • Analytical skills.
  • Ability to stay organized, maintain a clean office space.
  • Remain flexible and recognize and respond to changing priorities.
  • Skilled with following through on tasks to completion.
  • Recognize problems, effectively analyze and find solutions which bests resolves them.
  • Work towards the success of the team, to cross-train, and to take on duties outside of his or her purview during peak times or times of transition.
  • Familiarity with the University of Chicago.

Working Conditions

  • This position is eligible for some remote work.
  • Work flexible hours during high-volume periods.
  • Standard office environment.
  • Sit for 4-6 hours.
  • Move around campus.
  • Fire Safety and Evacuation, Mandated Reporting, and other required trainings.

Application Documents

  • Resume/CV (required)
  • Letter of Interest in this position (required)
  • List of References Contact Information (3)(required)
  • Attach a response to this situation - provide an example of a mistake you made or an ineffective process you have had on the job. How did you realize your mistake/ineffectiveness, and what did you do? (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Human Resources


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

HUM Staff: Div Admin HR Human Resources


About the Department
 

The academic departments of the Division of the Humanities have set an international standard for humanistic inquiry. Widely known for their interdisciplinary approach to scholarship and exchange of ideas, the Division’s faculty consistently produces pioneering research that gives us the tools to articulate deep truths about ourselves. The Division of the Humanities comprises 19 degree programs across 16 departments and committees, with approximately 800 students from around the world enrolled in our PhD, MFA, and MA programs. The Human Resources and Payroll Office of the Division collaborates with the Division’s units to attract, develop, reward and engage diverse talent to meet their specific goals and those of the University overall. We support the goals of the Division through effective and conscientious management of payroll resources.


Job Summary
 

The Division of the Humanities seeks an individual who has a strong desire to work in an academic setting with a diverse group of people from varying domestic and worldwide cultures. Reporting to the Sr. Director, Staff Relations and in close collaboration with the offices of Academic Affairs, Budget, Financial and Grant Services, and Central HR, the Manager, HR and Payroll, manages human resources and payroll administration for approximately 650 employees which includes faculty, academics, staff, students, and temporary personnel; complies with divisional and University guidelines and policies; has a lot of autonomy and decision-making authority, manages many diverse HR and payroll functions which require a strategic mindset, extensive confidentiality, excellent judgment, and extreme attention to detail. All work is performed with a commitment to efficiency, accuracy, customer service, and compliance. This position is eligible for some remote work.

Responsibilities

  • Performs advanced, confidential, and diversified Human Resources and Payroll functions.
  • Keeping within University and divisional policy, thinks strategically about how to implement improvements to rules and guidelines, including data collection and maintenance.
  • Develops and executes programming and presentations for training on various HR or payroll items.
  • Collaborates with the Sr. Director to write job descriptions, ensuring that they are kept current.
  • Manages the hiring process for all staff personnel of the division in collaboration with the Sr. Director, including providing hiring committees with job specific needs; screening resumes, sourcing candidates, managing applicant pools; conducting interviews and checking references if requested.
  • Composes and edits staff job offers, conducts orientation sessions including advising visa holders on tax and other government matters, and ensures all employees and all hiring processes are completed by day one or sooner for each hire.
  • Is the Division’s Leave Administration lead for staff positions.
  • Assists the division’s office of Academic Affairs with on-boarding faculty and academic personnel.
  • Administers and reconciles housing, relocation, and extra payment commitments for staff, faculty, and academic employees.
  • Collaborates with various personnel of the Division to determine payroll amounts and proper costing allocations on positions; maintains annual merit process.
  • Conducts data analysis for payroll variance including working closely with the Grants team to ensure accounts are properly charged.
  • Functions as the primary student employment resource for the Division by appropriately updating student hire resources, disseminating information from Central HR, and providing guidance on hiring student employees.
  • Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
  • Assists in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

  • Bachelor’s degree.

Experience:

  • Two years progressively responsible administrative experience.
  • Experience working in a higher education support capacity, particularly with faculty and students.

Certifications:

  • Human Resources HRCI or SHRM certification.

Technical Skills or Knowledge:

  • Proficiency with Microsoft Word, Excel, Power Point, standard email, and a capacity to learn new database/reporting software.
  • Skilled at making presentations or similar.
  • Proficient with Workday HRIS or other.
  • Proficient with MS Teams, calendaring.
  • Experience training others.
  • Accomplished at using a database program to develop a tracking system.
  • Working knowledge of HR and payroll regulations.
  • Learn relevant University systems within two months and proficiently within eight months.
  • Skilled at managing mathematical calculations and to determine funding issues.
  • Demonstrate a constant willingness to learn within a small office that covers a wide knowledge base and serves the entire Division of the Humanities.

Preferred Competencies

  • Maintain confidentiality and be discreet with information.
  • Compose original communications in English that are accurate and concise with excellent proofreading ability.
  • Interpret rules and regulations in a style of communication that is easy to understand with an emphasis on clarity, brevity, and avoidance of overly complex regulatory language.
  • Patient with others
  • Analytical skills.
  • Ability to stay organized, maintain a clean office space.
  • Remain flexible and recognize and respond to changing priorities.
  • Skilled with following through on tasks to completion.
  • Recognize problems, effectively analyze and find solutions which bests resolves them.
  • Work towards the success of the team, to cross-train, and to take on duties outside of his or her purview during peak times or times of transition.
  • Familiarity with the University of Chicago.

Working Conditions

  • This position is eligible for some remote work.
  • Work flexible hours during high-volume periods.
  • Standard office environment.
  • Sit for 4-6 hours.
  • Move around campus.
  • Fire Safety and Evacuation, Mandated Reporting, and other required trainings.

Application Documents

  • Resume/CV (required)
  • Letter of Interest in this position (required)
  • List of References Contact Information (3)(required)
  • Attach a response to this situation - provide an example of a mistake you made or an ineffective process you have had on the job. How did you realize your mistake/ineffectiveness, and what did you do? (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Human Resources


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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