Manager for Undergraduate Academic Advising Services

Updated: about 2 months ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Manager for Undergraduate Academic Advising Services

Agency

Texas A&M University

Department

Dean of Liberal Arts

Proposed Minimum Salary

$4,181.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The College of Liberal Arts of Texas A&M University prides itself in achieving our mission of producing well-rounded leaders, equipped to make credible and prolific contributions to society. We touch the educational experience of virtually every undergraduate and some graduate students of Texas A&M. Whether they are participating in our core curriculum offerings, advanced courses in majors across fields in the humanities, social sciences, or outside the classroom in transformational experiences such as study abroad, forums for practicing civil discourse, and outreach to a wide variety of community partners. Learn more about our initiatives, and success stories by visiting our website: https://liberalarts.tamu.edu/ .

What we want

The Manager for Undergraduate Academic Advising Services, under direction of the Director of Advising, supervises and provides leadership to the advisors in the Liberal Arts and Humanities Building Advising Center and serves in a senior level position for recruiting and advising undergraduate students in the College of Liberal Arts. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary Range: $50,162.00 - $64,480.00; Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience
  • Five years of related experience in advising, recruiting, teaching, coaching, Student Affairs, or other related area

Required Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications
  • Ability to communicate clearly and effectively to ensure understanding
  • Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented
  • Ability to build strong working relationships and a positive work environment
  • Ability to multi-task and work cooperatively with others
  • Ability to be helpful, respectful, approachable, and team oriented
  • Ability to build strong working relationships and a positive work environment

Other Requirements or Other Factors:

  • Position will require occasional evening and weekend hours
  • May require occasional travel

Preferred Experience:

  • Previous supervisory experience preferred

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of academic achievement, progress towards degree, and probation requirements based on University student rules, college policies, and program specific requirements set by the leadership of the College of Liberal Arts

Responsibilities:

  • Leadership and Management for Advising Center - Ensures achievement of department goals by providing resources, supervision, training, and guidance to academic advisors for advising current and prospective undergraduate students in areas concerning college admission, readmission, professional concerns, financial aid, student services, degree programs, academic schedules, course schedules, career and educational goals. Develops, implements, oversees, and directs advising activities, programs, policies, and procedures for center. Reviews, recommends, and implements operational changes, policy changes, and process changes.  Directs the preparation of reports for department heads on request. Responsible for requesting supplies for advising center; plans and directs workflow, investigates complaints and resolves problems, coordinates training for new advisors along with Assistant Director; acts as additional manager review on advisors performance reviews; biweekly meetings of the center. Serves on Department, College and University Committees in the development and implementation of academic, recruitment, retention and related initiatives. Meets regularly with college leadership, departmental leadership, and staff in Anthropology, English, History, and Philosophy to ensure up-to-date information is provided from faculty and staff to advising center.
  • Academic Advising and Processes in Anthropology - Coordinates departmental advising and delivers academic advice to undergraduate students pursuing degree(s) or minor(s) in Anthropology to include the following areas: college admission/readmission, professional concerns, housing, financial aid, student services, degree programs, academic schedules, study abroad opportunities, course planning and selection, educational and career goals. Advises students with academic, probationary, and financial concerns and determines possible courses of action; reviews degree plans with students; processes add/drop, Q‐drops, withdrawal questions, change of curriculum, course substitutions (Undergraduate Adjustment System); establishes and monitors student probationary terms as necessary. Advises students on academic preparation, time management, test anxiety and study skills; refers students to University resources for students with disabilities, writing assistance, and counseling. Uses Compass for checking student records and processing changes. Reviews and approves degree plans submitted through the Student Degree Planner system for undergraduate students. Interacts with faculty and serves as a resource person to provide an exchange of information and to enhance the advising of students.
  • Academic Advising and Processes in Philosophy - Delivers academic advice to undergraduate students pursuing degree(s) or minor(s) in Philosophy to include the following areas: college admission/readmission, professional concerns, housing, financial aid, student services, degree programs, academic schedules, study abroad opportunities, course planning and selection, educational and career goals. Advises students with academic, probationary, and financial concerns and determines possible courses of action; reviews degree plans with students; processes add/drop, Q‐drops, withdrawal questions, change of curriculum, course substitutions (Undergraduate Adjustment System); establishes and monitors student probationary terms as necessary. Advises students on academic preparation, time management, test anxiety and study skills; refers students to University resources for students with disabilities, writing assistance, and counseling. Uses Compass for checking student records and processing changes. Reviews and approves degree plans submitted through the Student Degree Planner system for undergraduate students. Interacts with faculty and serves as a resource person to provide an exchange of information and to enhance the advising of students.
  • Prospective and New Student Advising - Meets with incoming majors during new student conferences (orientation). Coordinates conference information with the dean’s office and facilitates departmental tasks at each conference. Provides information and resources to prospective undergraduate students, parents, and other university officials. Attends college and university recruiting events and programs; develops and implements recruitment strategies; meets with freshmen and transfer students during new student conferences; meets with readmitted students to facilitate re‐entry into the university and creating a degree plan. Assists with various recruiting efforts set by the College of Liberal Arts.
  • Support of College-wide Initiatives - Assists the director of advising in the College of Liberal Arts with degree requirements, adjustments, curricular exceptions, study abroad approvals, and general advising of prospective and currently enrolled students. Other areas include assisting with the hiring, training, coaching, and performance evaluations of academic advising. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.



Job Title

Manager for Undergraduate Academic Advising Services

Agency

Texas A&M University

Department

Dean of Liberal Arts

Proposed Minimum Salary

$4,181.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The College of Liberal Arts of Texas A&M University prides itself in achieving our mission of producing well-rounded leaders, equipped to make credible and prolific contributions to society. We touch the educational experience of virtually every undergraduate and some graduate students of Texas A&M. Whether they are participating in our core curriculum offerings, advanced courses in majors across fields in the humanities, social sciences, or outside the classroom in transformational experiences such as study abroad, forums for practicing civil discourse, and outreach to a wide variety of community partners. Learn more about our initiatives, and success stories by visiting our website: https://liberalarts.tamu.edu/ .

What we want

The Manager for Undergraduate Academic Advising Services, under direction of the Director of Advising, supervises and provides leadership to the advisors in the Liberal Arts and Humanities Building Advising Center and serves in a senior level position for recruiting and advising undergraduate students in the College of Liberal Arts. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary Range: $50,162.00 - $64,480.00; Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience
  • Five years of related experience in advising, recruiting, teaching, coaching, Student Affairs, or other related area

Required Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications
  • Ability to communicate clearly and effectively to ensure understanding
  • Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented
  • Ability to build strong working relationships and a positive work environment
  • Ability to multi-task and work cooperatively with others
  • Ability to be helpful, respectful, approachable, and team oriented
  • Ability to build strong working relationships and a positive work environment

Other Requirements or Other Factors:

  • Position will require occasional evening and weekend hours
  • May require occasional travel

Preferred Experience:

  • Previous supervisory experience preferred

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of academic achievement, progress towards degree, and probation requirements based on University student rules, college policies, and program specific requirements set by the leadership of the College of Liberal Arts

Responsibilities:

  • Leadership and Management for Advising Center - Ensures achievement of department goals by providing resources, supervision, training, and guidance to academic advisors for advising current and prospective undergraduate students in areas concerning college admission, readmission, professional concerns, financial aid, student services, degree programs, academic schedules, course schedules, career and educational goals. Develops, implements, oversees, and directs advising activities, programs, policies, and procedures for center. Reviews, recommends, and implements operational changes, policy changes, and process changes.  Directs the preparation of reports for department heads on request. Responsible for requesting supplies for advising center; plans and directs workflow, investigates complaints and resolves problems, coordinates training for new advisors along with Assistant Director; acts as additional manager review on advisors performance reviews; biweekly meetings of the center. Serves on Department, College and University Committees in the development and implementation of academic, recruitment, retention and related initiatives. Meets regularly with college leadership, departmental leadership, and staff in Anthropology, English, History, and Philosophy to ensure up-to-date information is provided from faculty and staff to advising center.
  • Academic Advising and Processes in Anthropology - Coordinates departmental advising and delivers academic advice to undergraduate students pursuing degree(s) or minor(s) in Anthropology to include the following areas: college admission/readmission, professional concerns, housing, financial aid, student services, degree programs, academic schedules, study abroad opportunities, course planning and selection, educational and career goals. Advises students with academic, probationary, and financial concerns and determines possible courses of action; reviews degree plans with students; processes add/drop, Q‐drops, withdrawal questions, change of curriculum, course substitutions (Undergraduate Adjustment System); establishes and monitors student probationary terms as necessary. Advises students on academic preparation, time management, test anxiety and study skills; refers students to University resources for students with disabilities, writing assistance, and counseling. Uses Compass for checking student records and processing changes. Reviews and approves degree plans submitted through the Student Degree Planner system for undergraduate students. Interacts with faculty and serves as a resource person to provide an exchange of information and to enhance the advising of students.
  • Academic Advising and Processes in Philosophy - Delivers academic advice to undergraduate students pursuing degree(s) or minor(s) in Philosophy to include the following areas: college admission/readmission, professional concerns, housing, financial aid, student services, degree programs, academic schedules, study abroad opportunities, course planning and selection, educational and career goals. Advises students with academic, probationary, and financial concerns and determines possible courses of action; reviews degree plans with students; processes add/drop, Q‐drops, withdrawal questions, change of curriculum, course substitutions (Undergraduate Adjustment System); establishes and monitors student probationary terms as necessary. Advises students on academic preparation, time management, test anxiety and study skills; refers students to University resources for students with disabilities, writing assistance, and counseling. Uses Compass for checking student records and processing changes. Reviews and approves degree plans submitted through the Student Degree Planner system for undergraduate students. Interacts with faculty and serves as a resource person to provide an exchange of information and to enhance the advising of students.
  • Prospective and New Student Advising - Meets with incoming majors during new student conferences (orientation). Coordinates conference information with the dean’s office and facilitates departmental tasks at each conference. Provides information and resources to prospective undergraduate students, parents, and other university officials. Attends college and university recruiting events and programs; develops and implements recruitment strategies; meets with freshmen and transfer students during new student conferences; meets with readmitted students to facilitate re‐entry into the university and creating a degree plan. Assists with various recruiting efforts set by the College of Liberal Arts.
  • Support of College-wide Initiatives - Assists the director of advising in the College of Liberal Arts with degree requirements, adjustments, curricular exceptions, study abroad approvals, and general advising of prospective and currently enrolled students. Other areas include assisting with the hiring, training, coaching, and performance evaluations of academic advising. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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