Manager, Financial Operations

02-Dec-2021

Faculty of Arts and Sciences

56229BR

Job-Specific Responsibilities

• Manage Staff Accountant, Payroll and Benefits Coordinator and Financial Assistant.
• Manage accounts payable and review data to ensure compliance with policy and coding.
• Manage payroll to ensure compliance with University policy and federal regulations.
• Assure that accounting records are maintained in accordance with accounting policies, the chart of accounts, and related accounting principles and practices, and that subordinate ledgers reconcile with the general ledger.
• Interface with senior management, responding to requests for financial data, financial studies, and reports, to resolve reporting and compliance issues.
• Oversee compliance with University policies and procedures and legal rules and regulations.
• In collaboration with Director of Finance create policies to ensure departmental compliance and to streamline processes.
• Provide input into long-term strategic plans.
• Serve as the liaison with the University in relevant areas.
• Review, evaluate, and document internal controls to ensure that assets are adequately safeguarded.
• Ensure financial data is correctly loaded into the University general ledger.
• Complete monthly bank reconciliations and manage cash.
• Assist with the budget development and forecasting processes.
• Administer the credit card program.
• Oversee the accounting period close process and maintain month end close schedule.
• Supervise, coach, and evaluate staff using proven and effective management techniques and within guidelines of policies and procedures; provide training and development opportunities for staff when appropriate.
• Monitor and reconcile fixed asset module on monthly basis.
• Oversee all union related policies and assure timely implementation of process.
• Monitor donation and gifts and make timely transfer to University.
• Other special projects and related duties as assigned.

Supervisory Responsibilities

Supervise payroll and finance positions, including staff accountant and financial assistant.

Typical Core Duties

• Responsible for effective staff management for a group or team of employees, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
• Manage business operations and administration that may include financial reporting, compliance, development of systems, and review and approval of transactions
• Provide technical expertise, problem-resolution, and training
• Prepare, administer, analyze, model, and forecast budgets to inform financial planning and decision making
• May oversee interim and year-end fiscal and processes
• Serve as the liaison within and between the School/ Unit and the University to provide comprehensive financial analysis and budget management
• Ensure financial compliance with University policies and procedures and applicable legal rules and regulations

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience

Additional Qualifications and Skills

• MBA or Master's degree in relevant field
• Supervisory Experience
• Financial database experience
• Experience with Oracle preferred
• Knowledge of Microsoft Office Suite, advanced excel skills
• Knowledge of advanced financial operations principles
• Excellent communication and collaborative skills, and a commitment to transparency and to serving others in a respectful manner.

Working Conditions

• Work is performed in an office setting
• *Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Location

USA - DC - Washington

Job Code

F0857M Financial Admin Ops Mgt III

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Credit, Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.