Manager, Engineering/Business

University of Rhode Island, United States

Updated: about 1 hour ago
Location: Kingston, PENNSYLVANIA
Deadline: ;

Posting Details
Position Information


Posting Number SF01728
Job Title Manager, Engineering/Business
Position Number 106382
FTE 1.00
FLSA Exempt
Position Type Professional Staff
Union PSA/NEA - Professional Staff Assoc
Pay Grade Level Grade Level: 12
Pay Grade Range Salary Range: $64,371 - $97,867
Status Calendar Year, Full-time, Permanent

Department Information


Department Dean Engineering
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu )
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Kingston
Grant Funded No
Extension Contingency Notes
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by March 8, 2024. Applications received after March 8, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration.
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BASIC FUNCTION:
Responsible for all business functions of the College and those of the International Engineering Program (IEP). Plan and direct fiscal programs and serve as a member of the College’s management team. Responsible for directing and coordinating the human resources administration and financial affairs of the college. Play a role in the long-term goals and objectives, providing administrative assistance on financial policy and procedures.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
After consultation with the Dean, IEP Executive Director, department chairs and principal investigators, prepare the College’s budgets for the Dean’s review and approval.
Track College of Engineering asset utilization, including space, and prepare periodic reports to the Dean.
Prepare reports for the Dean, IEP and department chairs of all accounts, including but not limited to cost centers, student fees, overhead, etc., both income and expense. Research, compile and analyze financial data from all sources related to expenditures and income. Reconcile budgets of the College with University accounts and records.
Maintain prospective and retrospective records of all service contracts, inventories, and routine purchases. Prepare contracts for various services, e.g., equipment leases and service agreements.
Oversee preparation of and prepare personnel forms, the College’s payroll process, including time approval for internal payroll, the appointment of graduate students and student help, the tracking of personnel forms and the relaying of information regarding University policies to the College’s staff.
Monitor faculty summer re-contracting (SR1) for the university. Prepare biweekly reports and SR-1. Evaluate process and report findings.
Centralize all human resource administration for the college. Prepare and process all HR forms for faculty and staff (e.g. new hires, terminations, sabbaticals, medical leaves, annual limited extension and RF-1s).
Provide support to the Division of Research and Economic Development in ensuring compliance with prescribed federal, state, and institutional policies and procedures, including adherence to generally accepted accounting principles.
Maintain all financial records, personnel records, etc., for grants and sub-contracts.
Maintain various fiscal/administrative databases for the College.
Oversee the reconciliation of college budgets and accounts with the University’s financial records, and compare allocation and overhead funds and expenditures against approved budgets on a monthly basis.
Provide support and liaison to the Provost’s Office to ensure compliance by college and departmental staff with prescribed federal, state, and institutional policies and procedures, including adherence to best practices accounting principles. Serve on College and other University committees as designated by the Dean.
Train, assist, and support department chairs, principal investigators, support staff and others in business functions.
Supervise designated professional and administrative support staff and student workers with budget, financial, personnel, and purchasing responsibilities.
Track budgets vs. expenditures and encumbrances for all College accounts, including general revenue funds, research grants and contracts.
Represent the Dean in business/administrative-related activities within the University and with outside agencies as appropriate.
OTHER DUTIES AND RESPONSIBILITIES:
Perform related responsibilities as assigned by the Dean.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules will be required.
Required Qualifications
REQUIRED:
1. Bachelor’s degree in accounting, finance, statistics, business administration, or related business field.
2. Minimum of three years of experience in business management, budgeting, and/or budget-tracking.
3. Demonstrated computer skills (i.e., spreadsheets and databases).
4. Demonstrated experience with financial planning and accounting.
5. Demonstrated experience with developing, testing, and monitoring internal controls (e.g. approval processes, financial reconciliations and budget to actual comparisons) and human resources.
6. Demonstrated strong verbal and interpersonal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated ability to work independently.
9. Demonstrated problem resolution skills.
10. Demonstrated supervisory experience.
11. Demonstrated ability to plan and oversee work on a variety of fiscal projects involving complex data sets.
12. Demonstrated experience working in an environment with complex policies and procedures.
13. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED:
1. Master’s degree in business.
2. Demonstrated professional experience in a university environment.
3. Minimum of five years of experience in business management, budgeting and/or budget-tracking.
4. Demonstrated familiarity with Peoplesoft.
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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Date 02/16/2024
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/13013

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