Management Intern

87993BR

Campus: Tempe

Management Intern

Job Description

Executive Administration is looking for a professional level management intern to provide administrative support for the Business Office. A successful candidate will be able to collaborate with assigned senior staff members in order to gain working knowledge and experience related to department administration.  This position will report to the Assistant Director, Business Operations and will serve as a lead for the student workers.    

Department Name

Executive Administration

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$20.50-$24.05 per hour; DOE

Close Date

06-February-2023

Essential Duties

• Process department payments utilizing various payment methods (i.e. credit cards, purchase orders, supplier invoices etc.)
• Initiate and track to completion various items in ASU’s Workday financial management system (i.e. journal entries, accounting adjustments, receivers etc)
• Manage the credit card reconciliation process for department credit cards by uploading receipts and backup documentation into the financial system in a timely manner
• Process incoming department checks depositing them with ASU Cashiering on a regular basis
• Initiate and track to completion various agreements (i.e. Speaker forms, consultant reimbursements, Independent Contractor Checklists, Technology Use Forms etc.)
• Manage the account reconciliation process ensuring proper documentation is on file for all Executive Administration accounts
• Manage the general office operations (i.e. mail, office supplies, Cannon copiers, electronic document filing etc.)
• Backup coverage for the front desk when needed
• Other duties and special projects as assigned
  

Minimum Qualifications

Bachelor's degree in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrates initiative and follow-through on assigned tasks
• Experience in work that requires attention to detail
• Experience in balancing multiple priorities
• Evidence of effective communication skills 
• Experience working individually and within a team 
• Demonstrated knowledge of management principles and practices
• Demonstrated knowledge of basic project management
• Experience in organizing resources and establishing priorities
• Experience in planning, organization, coordination of activities
• Experience in establishing and maintaining effective working relationships
• Experience in the use of personal computer and related software applications

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions
• Office based in Tempe, Arizona

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.