Mail Clerk

California State University, Stanislaus, United States

Updated: 2 months ago
Location: Turlock, CALIFORNIA

Details

Posted: 17-Feb-24

Location: Turlock, California

Type: Full-time

Salary: Open

Categories:


Administrative/Support
Staff/Administrative

Internal Number: 5029775



Mail Clerk
Job no: 535828
Department: Financial Services
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Position Summary
Full-time position available on or after April 4, 2024 for Mail Services.
Under the supervision of the Support Services Manager, the Mail Clerk will perform work that is described under two classifications: Mail Clerk and Stock Clerk. The qualifications and essential duties put forth in this position description combine the two classifications. The incumbent will perform work involving the collection, sorting, and distribution of campus mail, United States mail, and other printed and packaged materials. The incumbent will also perform work involving the receipt, checking, storage, inventory, issue, and delivery of records, materials, equipment, and supplies; and to prepare and/or file forms associated with the receipt and delivery of records, goods, and materials.
Job Duties
Duties include but are not limited to:

  • Pickup and delivery at the US Post Office.
  • Sort mail for delivery to appropriate campus locations per department procedures.
  • Deliver mail to appropriate campus locations.
  • Pickup of outgoing mail (both inter-campus mail and outgoing mail) from assigned mail-drop locations.
  • Prepare outgoing mail for US Post Office (includes sorting and running through postage meter machine).
  • Preparation of UPS and Stamps.com outgoing mail and parcels using appropriate packaging solutions and appropriate computer software.
  • Preparation of bulk mailings in conjunction with Print Shop including running NCOA address-checking software, folding and inserting equipment, tabbing equipment, and other tasks to complete mail projects.
  • Provide customer service at Mail Services counter including selling product and receiving payment from customers.
  • Prepare monthly 'charge back' reports for postage and service provided campus departments.
  • Provide support to Print Shop as determined.
  • Provide reception services for University Support Services operations located in the MSR basement: Print Shop, Mail Services, Record Retention, and Surplus Property including answering the phone, redirecting calls, and greeting walk-in customers. Answer customer questions and provide information on procedures and policies.
  • Be responsible for a cash drawer including counting money in cash drawer at the beginning and end of shift to ensure amounts are correct and reconciled to deposit slips.
  • Prepare and issue receipts, refunds, and credits when required.
  • Monitor cashier station to ensure that adequate cash is available.
  • Sort, count, and wrap currency and coins for deposit.
  • Prepare accurate deposit slips and maintain deposit records.
  • Assist Record Retention Officer in maintaining record retention database regarding campus record custodians, campus records stored in central record storage, records stored in identified departmental storage.
  • Assist Record Retention Officer in record inventory control including record information retention and destruction schedules.
  • Assist Record Retention Officer in communications with campus record retention custodians.
  • Assist Record Retention Officer in the preparation of record retention reports.
  • Receive requests for record storage and retrieval to/from the central record storage location, including appropriate entries in record database.
  • Delivery, Inventory and retrieval of record storage boxes to/from campus departments.
  • Assist with Record Retention training provided to campus record custodians.
  • Assist with maintaining Record Retention website and database.
  • Other Record Retention duties as assigned.
  • Maintain monthly billing for shredding services throughout campus.
  • Develop procedures for implementation to campus.
  • Develop and use shredding form to set up non-contractual services on campus.
  • Set up and process specialized pick up for non-contractual shredding services for campus.
  • Receive requests for shredding services and schedule delivery and pick-up of shredding deposit bins with the appropriate shredding contractor.
  • Maintain appropriate records for reconciling charges involved with shredding services and shredding contractor.
  • Arrange for storage of surplus property for reutilization by campus departments.
  • Maintain the database of surplus property inventory.
  • Assist in the development and maintenance of a surplus property website including on-line property requests.
  • Receive requests for reutilization of surplus property and arrange for delivery and transfers.
  • Assist the manager in arranging for surplus property auctions and disposal.
  • Other duties as assigned.
    Minimum Qualifications
    Education: None required.
    Experience: One year of general office clerical work, stock clerk work or delivery service work. (Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the listed required qualifications.)
    Preferred Qualifications
  • Working knowledge of current postage rate charts and regulations.
  • Proven ability to function in a computer-based environment as well as perform computer related task, such as basic word processing spreadsheets and data base entry.
  • Previous mail room and stock clerk experience.
  • Experience in operating electronic postal machine and postal scale.
  • Experience in operating PC computers using Microsoft Office.
  • Experience processing bulk mailings meeting postal requirements.
  • Experience with UPS, Stamps.com and NCOA software and procedures.
  • Working knowledge of folding, stuffing, tabbing machinery.
  • Working knowledge of Records Storage and Retention.
    Knowledge, Skills, Abilities
  • General knowledge of office methods, supplies and equipment.
  • Working knowledge of current postage rates and shipping rules and regulations.
  • Ability to accurately interpret and apply current postage rate charts and regulations.
  • Ability to spell correctly and read and write at a level appropriate to the duties of the position.
  • Ability to perform mathematical calculations quickly and accurately.
    License or Certifications
  • Valid California Drivers License
    Physical Requirements
    The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Salary Range
    Anticipated salary will be $3,338 - $3,672 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Mail Clerk range: $3,338 - $4,773 per month)
    Compensation & Benefits
    Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    How to Apply
    To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the 'Apply Now' button on this page.
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    Application Deadline
    February 29, 2024.
    Criminal Background Clearance Notice
    Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    Additional Information
    Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    Clery Act Disclosure
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    Equal Employment Opportunity
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    To apply, visit https://careers.csustan.edu/st/en-us/job/535828/mail-clerk
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    About California State University, Stanislaus
    California State University, Stanislaus serves a diverse student body of more than 10,000 at two locations in the Central Valley — a beautiful 228-acre campus in Turlock and the Stockton Campus. Widely recognized for its dedicated faculty and high-quality academic programs, the University offers a range of undergraduate and graduate programs, along with a doctorate in educational leadership. The University is a proud member of the 23-campus California State University system.California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves ...more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
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