Library Systems Coordinator

Updated: 4 months ago
Location: Pomona, CALIFORNIA


Posted: 18-Nov-23

Location: Pomona, California

Type: Full-time

Salary: Open



Internal Number: 4796261

Library Systems Coordinator
Job No: 533454
Work Type: Staff
Location: Pomona
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library, On-site (work in-person at business location)
Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: California State University Employees Union - Unit 9
Job Classification: Library Services Specialist IV
Anticipated Hiring Amount: $3,998- $5,430 per month
Work Hours: Monday - Friday 8:00am-5:00pm

The Library Technology Services (LTS) unit is the core of the University Library technological infrastructure and exists to support and enhance key systems used by library employees, campus faculty, and students. Some elements of LTS include adapting library technologies to the ever-changing academic library environment, developing tools and systems that are user-centered and ensure student success, empowering the department staff in the realm of professional growth, leading the University Library's technological growth, and maintaining flexible and appropriate technologies, data and workflows. Within these arenas, LTS is in charge of maintenance of the Library Services Platform (LSP), Cal Poly Pomona's institutional repository (IR), the University Library web site, the digital signage and room reservation systems, as well as acting as the bridge between the library and campus IT.

System Implementation, Operation, and Administration

  • Serve as a General System Administrator for Both ExLibris Alma and Primo VE.
  • Collaborate with LTS and other library departments to prioritize needs and implement solutions that optimize use of Alma and Primo VE.
  • Consult with LTS and other library departments to help ensure development projects transition successfully to the library's enterprise systems production environment.
  • Liaise with LTS, other library departments, and vendors on user authentication and access issues, campus and library network issues, systems security, and software and hardware issues.
  • Develop system maintenance processes and helps plan the implementation of system upgrades
  • Train LTS and other library personnel in Library applications and systems.
  • Collaborate and consults with library departments to implement and support the ongoing storage and preservation of digital objects in both local and cloud-based solutions as needed.
  • Consult on library computer hardware and peripheral device purchase decisions as assigned. Assist with internal hardware inventory as needed (both library purchases and University IT).

Discovery and Analytics
  • Act as Discovery Administrator of and configure frontend design and usability for ExLibris Primo VE interface
  • Make necessary changes to interface based on evidence gathered from usability and user experience testing, as well as library search best practices.
  • Integrate addons such as Ex Libris Cloud Apps and third-party tools for both proprietary and open-source entities
  • Work with stockholders to provide timely upgrades to software, advance notification to users of new systems developments.
  • Works with vendor to help coordinate system changes.

Miscellaneous Duties
  • Participate in department activities as needed, such as workshops, meetings, committees and/or cross training; pursues professional development opportunities to keep abreast of emerging new technologies and resources relative to library systems; recommend implementation of innovative ideas aimed to improve departmental procedures
  • Participate in Library strategic planning and continually work towards enhancing student success through the effectiveness of library systems.

  • These qualifications for entry to Position Skill Level I normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Comprehensive and in-depth knowledge of library operations in assigned library unit(s) or department and its relation to overall library operations. Comprehensive and in-depth knowledge of assigned unit's or department's principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems. Thorough knowledge of library collection itself, its organization, and classification schemes. Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to assigned functional area, including expertise in searching strategies. Comprehensive knowledge of institution's and library's policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics. Comprehensive knowledge of national standards and resources pertaining to library operations, including the ability to source and interpret information from such resources. Comprehensive knowledge of national and institutional standards pertaining to copyright and intellectual property protection and the ability to apply this knowledge to ensure full compliance with legal requirements. Expertise in most aspects of the library's automated and on-line catalog systems, including database maintenance functions. Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information. In-depth and comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting. Comprehensive knowledge of all aspects of lead work direction and campus human resource and payroll policies and procedures.
Preferred Qualifications
  • Thorough knowledge of and ability to apply: Ex Libris' Alma management system and Primo VE discovery tool, including ability to develop normalization rules and processes for automated and global edits within Alma and import profiles to import records into Alma.
  • Working knowledge of Python or similar scripting language.
  • Working knowledge of HTML, CSS, JavaScript, and/or Angular JS.
  • Strong oral and written communication skills.
  • Excellent interpersonal skills and ability to interact with colleagues within the library as well as outside, e.g. campus partners, Chancellor's Office, and ULMS CSU partners.
  • Demonstrated ability to work independently as well as in collaboration and to meet planned goals.
  • Demonstrated ability to think creatively and apply initiative to follow through on innovative ideas.
  • Demonstrated ability to multi-task and work successfully in a highly productive and collaborative environment.

Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to .
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.For more information, go to .
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to .
Conflict of Interest
This position is a 'designated position' in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to .
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: and .
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
CSU Classification Salary Range
This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, . The CSU Salary Schedule is located on the following site: . The classification salary range for this position according to the respective skill level is minimum $3,998 and maximum $7,376 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected] . For more information, go to Employment Notices.
Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.
Advertised: November 13, 2023 (9:00 AM) Pacific Daylight Time
Applications close: January 01, 2024 (11:55 PM)
To apply, visit
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About Cal Poly Pomona
Cal Poly Pomona consistently ranks among the best universities in the country when it comes to quality education, affordability and career prospects for graduates. As an inclusive polytechnic university, we cultivate success through experiential learning, discovery and innovation. U.S News noted Cal Poly Pomona was eighth most diverse among regional universities in the West and tenth most diverse in the nation. Nowhere else can students ride an Arabian horse, practice on a Steinway piano, bring a new product to market, and build a liquid-fueled rocket.
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