Library Staff Coordinator

Responsible for clerical support of library faculty, and the University Librarian. Oversees hiring process for FWS student workers, including inputting information into Evergreen and WorkDay; coordinates their schedules, and manages inputting of REQs and receipts in WorkDay for all library resources.

Job Description

JOB SUMMARY:

Responsible for clerical support of library faculty, and the University Librarian. Oversees hiring process for FWS student workers, including inputting information into Evergreen and WorkDay; coordinates their schedules, and manages inputting of REQs and receipts in WorkDay for all library resources.

Duties and Tasks:

• Provides administrative and clerical support to the Director of Library Services and other professional employees.
• Oversees the circulation desk and processes fines and lost book notices with the Business Office.
• Assists with planning of library outreach events, and schedules any needed equipment, food, etc.
• Notifies Plant Operations when there is a problem with the facilities, tracks maintenance requests and follows-up as needed
• In coordination with the ILL Assistant, oversees hiring, scheduling and coordination of undergraduate student workers in the library using Evergreen, WorkDay and financial aid portals, etc.
• Coordinates student assistant placement, the library budget, and other specific building and equipment-related matters.
• Inputs requisitions for office supplies into WorkDay in a timely and efficient manner to prevent late charges, monitors the WorkDay system, and reports any discrepancies to the Library Director
• Works with the Collection Development librarian on the coordination and input of ebook, print book, subscriptions, and other purchases into WorkDay for purchasing
• Obtains W9s and new Vendor information as needed.
• Coordinates payroll and selected human resources services as needed.
• Tracks absences of all employees, including student workers
• Performs reception and telephone duties as needed.
• Manages library Facebook, Instagram and Twitter accounts as assigned.
• Creates and maintains current informational signage in the library
• Manages administrative records and files.
• Collects mail from mail room as scheduled
• Opens and closes the library as assigned; works in circulation as assigned.
• Other duties and projects as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

• Bachelor’s degree from a regionally accredited college or university.
• Two years of business office or library experience.
• An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered
• Demonstrated office and computer skills in an academic library environment, or related field.

Skills:

• Excellent communication and interpersonal skills.
• Familiarity with WorkDay or other similar system
• Excellent Microsoft Office skills, including Excel
• Working knowledge of departmental budget reports
• Strong customer skills in a customer service oriented environment
• Some familiarity with Facilities maintenance requests and processes is desired

Abilities:

• Ability to adapt to a rapidly changing environment.
• Ability to work effectively in teams using in-person and online tools.
• Ability to effectively coach student workers on a one-to-one basis concerning workplace expectations, customer service, shelving, and telephone etiquette, etc.
• Ability to manage time effectively and efficiently

ENVIRONMENT: 

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess.   The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position.  Employees may be directed to perform job-related tasks other than those specifically presented in this description.  Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. 

Why Work at Saint Leo?

What it’s Like to Work Here:  Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• Inclusive Group Health Plan (Medical, Dental, Vision)
• Group Health Plan features include Teledoc, Surgery Plus!, Wellness Incentive Program, Nationwide Pet Insurance, just to name a few!
• Health Reimbursement Account (University Paid!) and Flexible Spending Accounts (healthcare and dependent options)
• Tuition Remission (Employee, Spouse, and Dependents)*
• Tuition Exchange opportunity for dependent of employees*
• Paid Personal Leave (Sick, Vacation, Holidays)
• 403b - Annual match 3%-9% of pay based on employee’s contribution. University match and fully vested within one month of hire date.
• Basic Life and AD&D Insurance valued at 30k (University Paid!)
• Income Protection Benefits after one year
• Additional options for supplemental insurance 

*Eligibility based on meeting required service period

Job Description Summary

Responsible for clerical support of library faculty, and the University Librarian. Oversees hiring process for FWS student workers, including inputting information into Evergreen and WorkDay; coordinates their schedules, and manages inputting of REQs and receipts in WorkDay for all library resources.

Job Description

JOB SUMMARY:

Responsible for clerical support of library faculty, and the University Librarian. Oversees hiring process for FWS student workers, including inputting information into Evergreen and WorkDay; coordinates their schedules, and manages inputting of REQs and receipts in WorkDay for all library resources.

Duties and Tasks:

• Provides administrative and clerical support to the Director of Library Services and other professional employees.
• Oversees the circulation desk and processes fines and lost book notices with the Business Office.
• Assists with planning of library outreach events, and schedules any needed equipment, food, etc.
• Notifies Plant Operations when there is a problem with the facilities, tracks maintenance requests and follows-up as needed
• In coordination with the ILL Assistant, oversees hiring, scheduling and coordination of undergraduate student workers in the library using Evergreen, WorkDay and financial aid portals, etc.
• Coordinates student assistant placement, the library budget, and other specific building and equipment-related matters.
• Inputs requisitions for office supplies into WorkDay in a timely and efficient manner to prevent late charges, monitors the WorkDay system, and reports any discrepancies to the Library Director
• Works with the Collection Development librarian on the coordination and input of ebook, print book, subscriptions, and other purchases into WorkDay for purchasing
• Obtains W9s and new Vendor information as needed.
• Coordinates payroll and selected human resources services as needed.
• Tracks absences of all employees, including student workers
• Performs reception and telephone duties as needed.
• Manages library Facebook, Instagram and Twitter accounts as assigned.
• Creates and maintains current informational signage in the library
• Manages administrative records and files.
• Collects mail from mail room as scheduled
• Opens and closes the library as assigned; works in circulation as assigned.
• Other duties and projects as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

• Bachelor’s degree from a regionally accredited college or university.
• Two years of business office or library experience.
• An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered
• Demonstrated office and computer skills in an academic library environment, or related field.

Skills:

• Excellent communication and interpersonal skills.
• Familiarity with WorkDay or other similar system
• Excellent Microsoft Office skills, including Excel
• Working knowledge of departmental budget reports
• Strong customer skills in a customer service oriented environment
• Some familiarity with Facilities maintenance requests and processes is desired

Abilities:

• Ability to adapt to a rapidly changing environment.
• Ability to work effectively in teams using in-person and online tools.
• Ability to effectively coach student workers on a one-to-one basis concerning workplace expectations, customer service, shelving, and telephone etiquette, etc.
• Ability to manage time effectively and efficiently

ENVIRONMENT: 

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess.   The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position.  Employees may be directed to perform job-related tasks other than those specifically presented in this description.  Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. 

Why Work at Saint Leo?

What it’s Like to Work Here:  Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• Inclusive Group Health Plan (Medical, Dental, Vision)
• Group Health Plan features include Teledoc, Surgery Plus!, Wellness Incentive Program, Nationwide Pet Insurance, just to name a few!
• Health Reimbursement Account (University Paid!) and Flexible Spending Accounts (healthcare and dependent options)
• Tuition Remission (Employee, Spouse, and Dependents)*
• Tuition Exchange opportunity for dependent of employees*
• Paid Personal Leave (Sick, Vacation, Holidays)
• 403b - Annual match 3%-9% of pay based on employee’s contribution. University match and fully vested within one month of hire date.
• Basic Life and AD&D Insurance valued at 30k (University Paid!)
• Income Protection Benefits after one year
• Additional options for supplemental insurance 

*Eligibility based on meeting required service period