Library Specialist - Library Access Services (Job ID #155412)

Updated: 2 months ago

Minimum Acceptable Qualifications Required 

  • High school graduation or equivalent (Must list High School graduation date on application or attach copy of High School Diploma) 
  • Any combination totaling 2 years (24 months) from the following categories:
  • work experience in a library or equivalent setting.
  • college course work in any field as measured by the following conversion table
    • 30 semester hours equals six months
    • 60 semester hours or an Associate's degree equals one year
    • 90 semester hours equals eighteen months
    • Bachelor Degree (120 semester hours) equals two years (24 months)
    • A Master's or higher degree equals four years
  •          (Note: Only a maximum of 4 years credit for college course work is available.)

    Knowledge, Skills and Abilities  (KSAs)

    • Knowledge, skills, and abilities required in the lower levels of this series.
    • Ability to correspond and communicate effectively with internal and external contacts
    • Skill in training and supervising the activities of other staff or student workers.
    • Skill in exercising appropriate judgment in decision making
    • Demonstrated time management skills.
    • Demonstrated organizational skills.
    • Ability to make independent decisions in handling library technical functions.
    • Ability to interpret policies, regulations, and standards while making adaptations to existing bibliographic and holdings records, creating holdings and item records, or adapting other citations.
    • Ability to interpret, adapt, or verify complicated bibliographic or holdings records, or to create complicated holdings records.
    • Working knowledge of online databases and library system technology.
    • Ability to identify sources and follow-up on detailed user requests.
    • Ability to work independently.
    • Ability to work collaboratively.
    • Ability to use productivity software.

    To Apply:  For fullest consideration, please complete an online application by clicking the Apply for Position button below. Please upload all valid certifications and transcripts within the document section of your online application.

    Documentation of high school completion (official transcripts, copy of diploma or GED certificate) is required in order to be eligible for this position within the University of Illinois Hospital and Health Sciences System.

    All civil service positions require an exam. The exam for this position is a Credentials Assessment.

    You will not be required to report in person for this exam.

    Credential Assessment Exam Scoring Information:

    You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

    When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

    If a degree or college coursework is required, you must provide official transcripts.

    Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

    If your educational institution doesn’t provide electronic transcripts, please have them sent to

    If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied.

    For fullest consideration, the above mentioned requirements must be submitted no later than November 10, 2021.

    University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes

    We appreciate your interest in employment at the University of Illinois at Chicago.

    The University of Illinois is an Affirmative Action/Equal Opportunity Employer. 

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