Library Specialist CL3 (id:83573)

Position Title:
Library Specialist CL3 (id:83573)
Campus:
Orono
Department:
Fogler Library - OLY
Bargaining Unit:
ACSUM
Salary Band/Wage Band:
B23
Location:
Orono ME
Statement of the Job:

Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine from 12/06/2023 through 12/12/2023 and open to external applicants thereafter.

 

Library Specialist CL3 position in Interlibrary Loan.

 

This is a full-time, regular position with the following schedule: Monday - Friday, 8:00 a.m. – 4:30 p.m. This position pays $19.59/hour.

 

 Essential duties and responsibilities include, but are not limited to:

• Utilizes a wide range of moderately to highly complex library software systems to retrieve and enter data, and research, locate, secure a variety of physical and electronic materials; performs routine and non-routine complex searches.
• Charges and renews books and material loans for library users using automated circulation system backup procedures as necessary; maintains online claim system for non-receipt of materials; posts, codes, and processes invoices for payment and inputs data into automated acquisition system; identifies and communicates issues related to invoices.
• Assists users via e-mail, phone, and in person with searching the catalog, databases and other print and non-print resources. Refers users to more specialized assistance as appropriate.
• Manages invoice transactions for serials and monographs totaling more than $5 million annually, including processing through Mainestreet for libraries at Orono, Machias and University of Maine at Augusta.
• Enters data such as fines and billing information into automated system and generates reports and notices.
• Assembles and compiles a variety of information and data for reports, studies and other purposes following prescribed methods; examines and verifies statistical and other reports for completeness and accuracy of computations.
• Trains student assistants on retrieving and shelving materials; sorting and processing incoming and outgoing materials; and mailing procedures.
• Converts physical materials into electronic formats utilizing a variety of specialized programs and equipment.
• Handles verbal and written communications for a broad range of questions, issues, and requests in assigned area of responsibility; prepares customized memos and related communications for non-routine issues; identifies needs of various parties to determine appropriate response.
• Provides a range of assistance with research and use of materials and resources in all formats. Responds to inquiries in person, via telephone, and the internet.
• Performs non-routine searches for library materials requiring a substantial knowledge of library databases and systems.
• Maintains and updates bibliographic and circulation records and related filing systems.
• Updates and maintains billing records and related accounts.
• Works with Library Business Office on invoicing and payments, specialized ILL supplies, shipping requirements, and policies.
• Participates in maintaining a safe, welcoming, and productive environment for fellow staff and library users.
• Contributes a positive, creative, and energetic force to the work; demonstrates skills in collaboration, especially when working with staff members whose interests and needs differ.
• Commits to organizational improvement by identifying opportunities to improve and recommending possible alternatives for a situation.
• Performs other library-related duties as assigned

About the University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine  is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu . 

 

The University of Maine offers a wide range of benefits  for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

 

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here .

Qualifications:

Required:

• Generally has 60 credits or more of higher education or an equivalent combination of work experience and training
• Provides exemplary customer service
• Demonstrates strong verbal and interpersonal communication skills when interacting with coworkers, supervisor, patrons, and others
• Interprets and applies library policies and procedures
• Effectively uses complex library applications and related software and systems
• Organizes and manages digital and print records and files
• Competent with basic computer, multi-media, and audio-visual equipment usage and troubleshooting
• Organizes, prioritizes, and assigns student work
• Writes effectively, and reads and understands written texts such as instructions and procedures; uses standard English grammar, punctuation, and spelling

Preferred:

• Work well in a team environment
• Works well independently when appropriate
• Prioritizes tasks effectively to complete work in a timely manner
• Familiar with archival preservation principles
• Prepares specialized documents and reports
• Analyzes problems and creates solutions
• Experience working with alphanumerical call number systems

Physical requirements:

• Positions in this class typically require stooping, kneeling, crouching, reaching, lifting, walking, pushing, pulling, fingering, grasping, talking, hearing, seeing and repetitive motions.
• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Other Information:

Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload:

 

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references

 

You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

 

Search Timeline is as follows:
Review of applications to begin: January 2, 2024
Interviews to begin no earlier than: January 16, 2024
Tentative start date: February 5, 2024

 

For questions about the search, please contact search committee chair Deborah Rollins at [email protected] or 207-581-1659.

 

The successful applicant is subject to appropriate background screening and post offer physical. 

 

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).

Length:
Fiscal Year (12 Months)
Required Documents:
Cover Letter, References, Resume/CV