Library Associate III, Evening/Weekend

Indiana State University, United States

Updated: 3 months ago
Location: Terre Haute, INDIANA
Job Type: FullTime
Deadline: 01 Feb 2024

Position Details
Position Details


About the Institution
Indiana State University is a world-class center of higher education, located in Terre Haute, Indiana, and serving a multi-state region that stretches from Indianapolis to St. Louis, Chicago, Louisville, Cincinnati, and beyond. It has been recognized by the Princeton Review as among the best universities in the Midwest.
Indiana State is a beautiful, pedestrian-friendly campus located within walking distance of local shops, restaurants, and activities in Terre Haute’s historic downtown district. Situated near the Indiana-Illinois border, the campus is about an hour’s drive from Indianapolis and within a few hours of other major metropolitan areas.
Indiana State, one of the most diverse campuses in Indiana, is a welcoming community of students, faculty, and staff representing most U.S. states and many countries around the world. There are more than 260 student-run organizations offering activities and entertainment throughout the year, along with 15 NCAA Division I athletic teams, a first-rate student recreation center with numerous classes and recreational sports programs, and a Performing Arts Series and University Speakers Series that bring national touring productions and speakers to campus. Indiana State is a place of belonging where students, faculty, and staff learn and thrive together.
Indiana State University is an equal opportunity employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), religion, sexual orientation, gender identity, gender expression, age, national origin, status as an individual with a disability, status as a protected veteran, genetic information, political views or activity, or any other applicable legally protected characteristics. This policy applies to all employment practices within our organization, including recruiting, hiring, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and applicable apprenticeships.
If you need assistance or an accommodation due to disability, you may contact us at  [email protected]
Comments to Applicants
Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.
Job Title Library Associate III, Evening/Weekend
Department Library Services
Work Schedule
Sat 11:30A-5:15P
Sun-Wed 1:15P-10:15P
Notice of Vacancy Number 24-00011
Desired Start Date
Open Date 01/18/2024
Close Date 02/01/2024
Open Until Filled No
Job Category Staff-Non-Exempt
Job Type Staff - Full-Time
Pay Grade 6
Hourly Rate or Salary Range $15.76/hr
Benefits Associated with this Position
  • Sick Leave: Accrues at a rate of 12 days per fiscal year with unlimited accumulation.
  • Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
  • Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
  • Public Employees Retirement Fund (PERF): The employee share of three (3) percent is paid by ISU. The employer (ISU) share is actuarially determined annually by the State of Indiana. There is no cost to the employee. A minimum of ten (10) years of service is required for PERF vesting. PERF has several investment options from which to choose. Note: For individuals who are receiving PERF Retirement, contributions may not be made.
  • TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
  • Long Term Disability Coverage: Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
  • Fee Waiver Program: For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.
  • Vacation: Employee accrues 10-20 vacation days per year based upon years of service.
  • Convenience Day: Employees have one per fiscal year to use.


Optional Benefits
  • Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
  • Voluntary Vision Plan: May enroll within the first 31 days of employment date.
Job Summary/Basic Function
Performs specialized library work in one or more library functions. Duties are related to daily operations and include all aspects of circulation.; Works library’s Public Service Desk during evening and weekend hours, answering basic reference and specialist circulation questions. Develops an increased knowledge of the library’s integrated online catalog; attends designated training sessions and seeks other opportunities to enhance job skills; communicates well in person, over the phone, email and chat; possesses good interpersonal skills, including tact, courtesy and civility, in accordance with the library’s mission, vision, and values; interprets library policies and procedures and is able to communicate them to internal and external patrons. Responds to emergencies calmly and efficiently and exercises considerable judgment within established procedures and guidelines; uses discretion, independent action and judgment to analyze facts, make decisions, and take action to maintain a safe library environment; and directs student assistants in tasks that support daily operations. All activities are performed in consultation with and under the supervision of the Public Services Department’s Circulation Manager.
Specific Responsibilities
Manages circulation desk on evenings and weekends, directs student assistants,
Assists patrons, closes library in evening and opens and closes on weekends.
Required Relevant Education & Experience
High School Diploma or GED with 3-4 years of library or customer service experience
Required Field(s) of Study
NA
Preferred Relevant Education and Experience
Previous supervisory experience in an academic library setting; ability to learn and use different types of software; knowledge of library classification schemes and standard circulation procedures; knowledge of clerical and record keeping tasks; experience conducting research at an undergraduate level.
Supervisory Responsibilities Has authority or responsibility over staff employees, students, or graduate assistants on a regular basis and may be a direct supervisor.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Excellent public speaking skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Experience with Higher Education ERP systems like Banner, Math and basic accounting skills, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven supervisory skills, Proven verbal and written communication skills, Willing to interact with students, Work effectively with a diverse community
Other Knowledge, Skills and Abilities
Demonstrated ability to supervise the opening and/or closing of library and all it entails; demonstrated ability to communicate well in person, by phone and via electronic mail; demonstrated ability to establish and maintain effective working relationships with library personnel, faculty, students, patrons, and external constituents; evidence of excellent customer service skills; demonstrated ability to complete assigned tasks in a timely manner, set priorities, work independently and concentrate in a busy and changing environment; evidence of ability to interact with student employees in a responsible, positive, teaching manner; demonstrated ability to use initiative, sound judgement, and creativity; proven proficiency in Microsoft Word and Excel.
Must be able to work Saturday, 11:45am to 5:15pm
Sunday-Wednesday 3:15pm to 12:15am.
Hours will shift according to holidays, closings and summer hours.
Qualifications & Disclaimer

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
NCAA Guidelines

All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Position Reappointment Required No

Job Duties


Essential Duties and Responsibilities
Monitors library during evening hours, assuring safety of library patrons
Essential Duties and Responsibilities
Holds
Essential Duties and Responsibilities
Grad carrels
Essential Duties and Responsibilities
Maintain student and staff manuals, ensuring they are up-to-date and relevant
Essential Duties and Responsibilities
Back up for reserves
Essential Duties and Responsibilities
Conveys factual information to inquiries made by students, faculty, staff, non-affiliated patrons, other I.S.U. units, and other institutions in a courteous, professional manner
Essential Duties and Responsibilities
Answers basic reference questions, educating patrons on use of library collections for research
Essential Duties and Responsibilities
Performs all aspects of circulation, including regular rotation on circulation desk
Essential Duties and Responsibilities
Compiles departmental statistics for monthly and annual reports, including keeping track of student time sheets
Essential Duties and Responsibilities
Performs other duties as assigned.