Library Assistant III

The University of Memphis, United States

Updated: 10 days ago
Location: Memphis, TENNESSEE
Deadline: 21 Apr 2024

Posting Information


Posting Number SAECC3783
Advertised Title Library Assistant III
Campus Location Main Campus (Memphis, TN)
Position Number 001646
Category Staff (Hourly/Monthly)
Department University Libraries
Minimum Position Qualifications
Requires a bachelor’s degree and three (3) years of relevant work experience. An equivalent
combination of education and experience may substitute for the basic requirement.
First consideration given to current UofM employees.
Special Conditions
Work Schedule
This is a full-time permanent position requiring a 37.5-hour work week. The primary work schedule for this position is Monday through Friday, 8:00 am – 4:30 pm. From time to time, the schedule might be modified to accommodate needs of the University Libraries.
Posting Date 04/12/2024
Closing Date 04/21/2024
Open Until Screening Begins No
Hiring Range $17.87 to 18.56 per hour
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants
First consideration given to current UofM employees.
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and three (3) references after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No
Positions Supervised
May supervise student assistants and/or train other staff.
Knowledge, Skills, and Abilities
Excellent oral and written communication skills.
Ability to communicate effectively with a variety of constituent groups.
Ability to evaluate situations and make appropriate, professional decisions.
Experience working with minute details with a high level of accuracy and care.
Ability to maintain a positive attitude while coping with organizational change.
Skill in understanding, interpreting, and accurately following oral and/or written directions.
Willingness to learn and subsequently implement new tasks and skills, on an ongoing basis.
Ability to adapt to change and learn new skills as the operations and needs of the library evolve.
Ability to understand, interpret, and implement library goals, objectives, policies, and procedures.
Familiarity with a variety of print and electronic reference tools, including web- based resources.
Ability to work on multiple tasks simultaneously and to meet established timelines for completing tasks.
Ability to recognize the limits of the authority of this position and know when to appropriately refer matters to a higher authority.
Experience and comfort with using computers in a work setting and the ability to learn the protocols for utilizing multiple software packages.
Ability to work effectively with a diverse group of library personnel, students, the public, and supervisors in a courteous and professional manner.
Good interpersonal skills that will support establishing and maintaining courteous and productive working relationships with a diverse group of library users, coworkers, and external partners.
Awareness of and ability to apply principles of equity and inclusion to job duties and responsibilities as well as to relationships and/or interactions with library users, coworkers, and external partners.
Additional Position Information
Benefits of Employment (Applies to full-time, non-police employees only)





Job Duties


Duties & Responsibilities
Assists the Acquisitions and Collection Development Librarian with acquiring and purchasing materials for the University Libraries’ collections. Maintains various Acquisitions related files in the integrated library system (ILS) including information on payment and vendors. Processes invoices for payment, including purchase order and/or signature requests, submission to the University’s invoice system, recording payment in the Libraries’ ILS, and reconciling libraries’ records with the university Banner System. Assists with the order process by locating material, creating purchase orders, and processing invoices for University Libraries’ resources. Uses appropriate programs and utilities in the acquisitions, serials, and cataloging modules of the Integrated Library System (ILS) to process bibliographic, acquisition, and vendor information. Communicates with vendors regarding invoicing and payment details.
Duties & Responsibilities
Maintains appropriate records and statistics related to work achieved. Maintains appropriate order and financial records. Monitors financial data for bookkeeping operations. Compiles and reports appropriate statistics on various categories of work performed.
Duties & Responsibilities
Participates in Department-wide responsibilities, projects, and activities. Maintains knowledge of library policies and procedures and computer skills through attendance at meetings of library and departmental staff and training classes. Assists in training of new employees. Participates in individual and group meetings related to the work of the Department and/or the University Libraries. Compiles and submits statistical data or other reports, on established schedule or as requested, on all work performed, using departmental forms or submission mechanisms.
Duties & Responsibilities
Performs other duties as assigned. Serves on library committees and work groups as appropriate.
Maintains proficiency in areas of expertise and responsibility related to the duties of the position.
Undertakes additional assignments or projects assigned by the immediate supervisor, the Department Head or the Dean/Executive Director of Libraries.

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