Library Assistant II - (Nighttime Circulation S...

Fitchburg State University, United States

Updated: 4 months ago
Location: Fitchburg, MASSACHUSETTS
Job Type: FullTime
Deadline: 19 Jan 2024

About Fitchburg State University:

Fitchburg State University, located in Fitchburg, Massachusetts, is a public institution dedicated to integrating high-quality professional programs with strong liberal arts and sciences studies. Founded in 1894, the university now has more than 30 undergraduate programs and 22 master's degree programs, and 7,000 full and part-time students. We invite you to learn more about us and how we can help you achieve your educational goals.

Institutional Diversity and Social Justice

Fitchburg State University embraces a commitment to diversity, inclusion, belonging and social justice. We encourage individuals from historically underrepresented groups to apply and also those who can contribute to diversity, inclusion and equal opportunity in higher education through their teaching, research and mentorship.  


Job Description:

General Statement of Duties: Responsible for evening supervision of the Circulation Desk, including supervising student workers. Assists with the processing of interlibrary loans borrowing requests by Fitchburg State faculty, staff and students and lending requests from other libraries. Contributes to the smooth operation of the Access Services Department that includes Circulation, Reserve and Controlled Digital Lending, Interlibrary Loans, and Stacks Maintenance.

Fall/Spring Semesters hours*: Sunday- Thursday  3:15 pm-11:45 pm. On a limited number of days during final examination periods, hours may be adjusted to reflect a later closing time.

Summer Hours and Academic Calendar breaks: Monday - Friday 8:45 am - 5:15 pm

Detailed Statement of Duties and Responsibilities:

  • Responsible for evening supervision of the Circulation Desk. Responsible for the operation of library facility in absence of supervisor.
  • Assume responsibility for operation of library facility in absence of supervisor.
  • Aids library users by responding to inquiries and providing information concerning materials, library rules and procedures and library facilities; suggests and explains the proper methods of locating and using materials to facilitate patrons' use of the library.
  • Assists with stacks maintenance as it relates to the non-librarian components for the General, Children's Literature, Young Adult, Oversized, and Audio/Video collections.  Participates in stacks shifts, inventory and other related duties, including supervising shelving of books and periodicals.
  • Work with day staff to interview and select candidates for, as well as train and supervise, part-time library assistants, and student workers. 
  • Prepare work schedules of student workers and other subordinates; maintain weekly timesheets.
  • Assist in the processing of lending requests from libraries for our library materials. 
  • Assist in the processing of borrowing requests by Fitchburg State faculty, staff and students for materials from other libraries. 
  • Compile statistics, generate various reports, and assist with the department's annual reports. 
  • Responsible for maintaining circulation records in the library system as well as overdue records for books loaned to other libraries. 
  • Responsible for financial transactions for billing libraries for lost items; lost book fees collected from other libraries; billing Fitchburg State students, faculty and staff for lost Interlibrary Loans books, etc.
  • Assist with functions of circulation, including the blocking of delinquent patrons and study room reservations. 
  • Assist with processing materials to be placed on reserve, both physical and electronic, including controlled digital lending.
  • Determines the need for equipment and supplies, and reports needs to their supervisor. 
  • Assists in the planning and preparation of Library exhibits, displays and student support activities. 
  • Assists Head of Access Services in ensuring that the library building is safe, clean and maintained.
  • Other duties as required.

    • Direct Reporting Staff

    • 1-5 PT Circulation Library Assistants (day and night staff)
    • 15-25 Student Assistants


    Requirements:

    Qualifications Required at Hire:

  • High School diploma required. 
  • Ability to prepare reports for the Dean, and  their supervisor Head of Access Services.
  • Knowledge of Google Suite or Microsoft Office Suite: Word, Access, Excel, PowerPoint (or similar software). 
  • Ability to organize work, assess priorities, work independently and work with interruptions. . 
  • Excellent oral and written communication skills; ability to follow oral and written instructions.
  • Experience in a customer service environment involving phone, e-mail, chat, mail, and face-to-face interaction.
  • Ability to interact professionally with coworkers, students, faculty, and other library users. 
  • Ability to acquire knowledge of the methods, materials, tools, and equipment used in academic library work.
  • Ability to work assigned schedule during the academic year, including inclement weather days, and the flexibility to vary the schedule as required.  
  • Must be able to pass a complete background check satisfactory to the university as well as a CORI and SORI check.

    • Preferred Qualifications:

  • Experience working in a library.
  • Bilingual (Spanish-speaking).
  • Ability to work with diverse populations. 
  • Experience with a library automated circulation system, preferably ExLibris Alma/Primo.
  • Knowledge of interlibrary loan and document delivery procedures.
  • Knowledge of principles, practices and techniques of supervision.
  • Supervisory experience, including hiring, training, scheduling.

    • Qualifications Acquired On Job:

  • Working knowledge with automated library systems (Alma/Primo). 
  • Experience with interlibrary loan and document delivery automated management systems (ILLiad). 
  • Knowledge of Fitchburg State policies and procedures for Access Services that includes Circulation, Interlibrary Loans, Reserves (physical, electronic), and Stacks Maintenance. 
  • Knowledge of the policies of the library and the University.
  • Experience managing student workers and part-time staff.

    • Minimum Entrance Requirements:

    Preference for applicants with at least (A) one year of full time, or equivalent part-time paraprofessional experience as a library assistant and (B) any combination of the required experience and the substitution of an Associate's degree or higher.


    Additional Information:

    Fall/Spring Semesters hours*: Sunday- Thursday  3:15 pm-11:45 pm. On a limited number of days during final examination periods, hours may be adjusted to reflect a later closing time.

    Summer Hours and Academic Calendar breaks: Monday - Friday 8:45 am - 5:15 pm    

    This is a full-time, benefited, non-exempt position. The position is governed by the AFSCME/1067, Council 93 Collective Bargaining Agreement. The agreement outlines the grade and step compensation model with an annual salary of $42,824.57 which is non-negotiable in adherence with the CBA. Priority review will begin on January 2, 2024, however the position will remain open until January 19, 2024.

    Fitchburg State University offers a competitive benefits package that includes:

    • a choice of 9 different pre-taxed, health insurance plan options
    • competitive retirement plan
    • life insurance up to 8x the annual salary
    • long-term disability coverage
    • dental insurance
    • accrued vacation and sick days 
    • personal days
    • paid holidays 
    • tuition remission for self, spouse, and dependent children
    • and more...

    We are an equal opportunity/Affirmative Action Employer. Members of traditionally underrepresented groups are strongly encouraged to apply.  Here at Fitchburg State University it is strongly recommended that all employees be vaccinated against COVID-19 before they begin employment.  


    Application Instructions:

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