Legal Secretary

Illinois Institute of Technology, United States

Updated: over 1 year ago
Location: Chicago, ILLINOIS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Position Title Legal Secretary
Requisition # S01125P
FLSA Non-Exempt
Location IIT-Downtown Campus (DTC), Chicago, IL
Department CK Law Offices
GENERAL DESCRIPTION
This position reports to two practicing clinical professors/attorneys who practice criminal law and employment law, respectfully. The areas of law and professors are subject to change in the future. In addition to traditional client-related legal work, there are administrative tasks relating to each professor’s teaching responsibilities.
COMMUNICATIONS
Spanish speaking is a plus but not required. Is frequently the point of contact for students, clients, judges, court personnel, and firms and companies who use externs. Inquiries are handled via email, telephone and in person.
CUSTOMER SERVICE
The supervising attorney, students and clients are the primary customers to this position. Their supervising attorney relies on them to be knowledgeable, organized and reliable. Explains to students how the court system works and how things get done within the system. Strong relationships with clients and court personnel are essential to the effective running of the legal practice so this person needs excellent communication skills.
Special Schedule Requirements
EEOC Statement
Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer committed to enhancing equity, inclusion and diversity within its community. It actively seeks applications from all individuals regardless of race, color, sex, marital status, religion, creed, national origin, disability, age, military or veteran status, sexual orientation, and/or gender identity and expression. All qualified applicants will receive equal consideration for employment.

Qualifications


Education & Experience
High school diploma or equivalent and legal secretarial experience of at least two years. Graduate of secretarial or business school is a plus.
Knowledge & Skills
Ability to type 65 wpm with an error rate of 2% or less. Knowledge of how to prepare legal documents. Proficiency in Word or WordPerfect and E-Filing is required. Basic knowledge of Excel and Adobe Acrobat. PCLaw, Blackboard and PACER experience are preferred but not required. Careful attention to detail and organization skills are essential in this position. Strong technical skills are necessary.
SUPERVISION & BUDGET AUTHORITY
n/a
Physical Environment and Requirements
Standard workspace

Certifications and Licenses


List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
n/a

Key Responsibilities


Key Responsibility
Prepare legal documents such as briefs, complaints, motions, orders, and subpoenas. This includes typing, proofreading, and finalizing these documents. Also drafts and prepares basic correspondence to clients, opposing counsel, and other interested parties and also drafts routine notices and motions. Will also file hard copy documents into the client file. Manage attorney records for client billing. Filing of documents with the court may be done electronically so knowledge of Federal and State e-filing is required. Knowledge of how legal documents are prepared and how the court system works is essential.
Percentage Of Time 60
Key Responsibility
Docketing of case activities and tracking of client and teaching-related appointments.
Percentage Of Time 5
Key Responsibility
Student services: Coordinates student workflow and answers questions when attorney is out of the office out on client-related matters
Percentage Of Time 5
Key Responsibility
Ensures that class materials are complete and up to date at the start of each semester and also before each class. This could include typing the syllabus and preparing, typing and copying class handouts. Maintenance of Blackboard website for posting class materials and updates.
Percentage Of Time 5
Key Responsibility
Client services: Interact by phone, mail or in person with case-related parties such as clients, co-counsel, opposing counsel, judges and other court personnel. Must stay familiar with case status in order to properly answer and direct questions.
Percentage Of Time 10
Key Responsibility
Perform other daily tasks relative to the responsibilities of a legal secretary which include making travel arrangements, transcribing tapes and messages, maintaining an organized filing system and ensure proper filing of documents; phone relief for 1.5 – 2.0 hours each week.
Percentage Of Time 15

Posting Information


Work Hours
Monday-Friday 8:30am-5pm.
Position Category Full Time
Posting Date 11/21/2022
Closing Date
Posted Until Filled No
Quicklink for Posting https://iit7.peopleadmin.com/postings/9290

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