Leave Consultant

Dept Number/Name: 0-0320-000 / Division Of Human Resources
College Division: Bus and Fin-Human Resources
Salary Plan: Temporary
Job Code/Title: 1420 / Human Resources Consultant
Hiring Salary/Salary Range: $23 hourly
ORGANIZATIONAL SUMMARY:
Central Human Resources (CHR) provides university-wide strategic development of policies, procedures, and programs for the core HR functions, which includes the main campus in Tampa, USF Health and the branch campuses in St. Petersburg, and Sarasota-Manatee. CHR supports the goals, vision, and mission of USF, with a focus on delivering valuable, innovative, and compliant services that attract, develop, reward, and retain highly qualified individuals to create a diverse and talented workforce. Services and programs provided by CHR include: Benefits; Classification & Compensation; Total Rewards; Employee Relations; Labor Relations; Talent Acquisition; Strategic Planning; Staff Recognition; Policy/Compliance; HR Data Analytics; and Learning and Talent Development; Talent Management; and Organizational Effectiveness.
CHR has embarked on a multi-year initiative to transform Human Resources strategy to drive sustainable results through a high-performing and engaged workforce resulting in efficiency with compliance, best industry talent, a diverse talent pipeline and establishing and integrating a culture that USF can leverage as a competitive advantage.
POSITION SUMMARY:
The Leave Consultant is a leave partner within Central HR, liaising with University Business Partners to ensure compliance with policies and procedures for all USF leave programs. The position is primarily responsible for managing and administering the University's Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Workers Compensation and Return to Work, and other University leave programs.
The Leave Consultant leverages technological proficiency and extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, Workers Compensation and other applicable laws to improve existing and establish new processes and procedures to meet the ever-changing needs of USF's diverse employee population. The incumbent in this position utilizes a well-developed skillset to meet the needs of University Business Partners and USF employees, while maintaining strict compliance with all laws, policies, and regulations related to the administration of leave.
RESPONSIBILITIES:
Ensures HIPAA compliance for HR team members who handle sensitive FMLA-related information. Continuously monitors the integrity of system data and pertinent case information. Perform audits of FMLA cases to ensure notifications and communications to the employee, HR partners, and public (i.e. healthcare providers) are occurring as required by law. Identifies and provides recommendations to HR leadership for continuous improvement with the University's FMLA program. Engages in ongoing communication and training with the USF community to enhance understanding of FMLA regulatory requirements and USFs processes.
Administers Workers Compensation and Return to Work programs, Americans with Disabilities Act (ADA), short-term disability, and University leave programs for assigned areas. Ensures compliance with internal and external policies and regulations. Develops, reviews, and revises pertinent regulations, policies, and procedures.  Ensures up-to-date information is communicated and distributed to applicable audiences and maintained for ongoing reference. Partners with leadership and general counsel as needed, responds to questions and information requests, and resolves complex leave issues.
Performs periodic audits of University departments and leave tracking system to ensure leave and attendance is accurately tracked. Follows audit scope and provides final write-ups with action plans.   Identifies deficiency trends and rates level of risk. Develop and monitors action plan responses to ensure timely closure of all noted actions.
Develops and updates communications and training materials and methods. Acts as a continuing resource, providing guidance on training deliverables after training and on issues presented by employees, leave coordinators, and managers within USF.  Measures training competencies of success. Identifies opportunities and makes recommendations for improvements. Communicates measurements with leadership in a timely manner.
Participates in assigned projects that will promote improvement, streamline processes, and maintain compliance. Identifies cross-functional project team members. Ensures SOP's are tested and communicated for any project-related process changes.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree and two years of HR related experience; or a Master's degree in an area of specialization appropriate for the program. Six years of HR related experience or a combination of education and experience may substitute for the Bachelor's degree.
PREFERRED:
A Bachelor's degree and significant experience (5+ years) in leave administration including FMLA, ADA and Workers Compensation.
Intermediate to advanced level experience with Human Resources Information Systems (HRIS), specifically PeopleSoft HCM and State of Florida PeopleFirst. General computer proficiency (MS Office including Word, PowerPoint, Excel and Outlook).

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36667

Posting Date:  04/23/2024

Posting End Date: 05/08/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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