Leadership and Annual Giving Coordinator

Updated: 2 months ago


Harvard Kennedy School


Job Summary

As part of an ambitious and creative team, the Annual Giving Coordinator is responsible for the coordination of projects and initiatives in that drive revenue to the HKS Fund. This position plays an important role all annual fund activities, including direct marketing, volunteer coordination, data analysis and maintenance, stewardship programming, and responding to donor inquiries.
This position contributes to meeting and exceeding department goals by providing exemplary support to the Senior Director of the HKS Fund and the HKS Fund team. 

Position Description

  • Provide wide range of administrative and project support to the Senior Director of the HKS Fund, including digital organization and recording, preparing/entering contact reports, preparing and compiling high-level materials and presentations, database maintenance, drafting and proofreading correspondence and related materials, scheduling meetings and managing calendars, and preparing expense reports, travel itineraries and schedules as needed. Provide support for other areas as needed. 
  • Generate daily and weekly fundraising reports and also produce donor and gift activity reports as needed, such as fundraising reports tracking and analyzing HKS Fund progress and direct marketing analysis. 
  • In coordination with the Communications team, prepare, test, and send email appeals through Salesforce Marketing Cloud. 
  • Manage annual reporting and stewardship projects as needed and support stewardship and donor recognition programs, including preparing letters and communications. 
  • Serve as the information coordinator for the HKS Fund team. Use the alumni database to verify alumni gifts and other information. Conduct related basic research needed to prepare profiles and correspondence, field inquiries, and help troubleshoot online giving and gift processing issues. 
  • Support the efforts of an Assistant Director in his/her management of the Graduating Class Campaign. This includes attending and recording student volunteer committee meetings, preparing training materials, producing marketing materials and events that promote class participation and education, and attending activities that support the campaign.  
  • Generate donor lists, prospect pools, alumni screening lists, briefings, and donor visit packets as requested. 
  • Generate donor acknowledgement data and other stewardship mailings in support of the HKS Fund. 
  • Manage the prospect tracking system including timely input of prospect related data. 
  • Maintain notes, agendas, and draft minutes of various meetings as needed. 
  • Support the work of high level volunteer committees including the HKS Fund Executive Council and reunion and class gift committees. 
  • As needed, assist with overall HKS Fund volunteer management activities, including providing updates, managing assignments, providing research, and staffing special events or meetings. 
  • Assist with planning, tracking, and event production for HKS Fund events and meetings. 
  • Serve as an active member of the HKS Fund and Individual Giving teams in generating new and innovative fundraising strategies. 
  • As a member of the Alumni Relations and Resource Development Office team, takes on critical project work as needed.  This might include working on project planning efforts, committee meetings or events, drafting reports and presentations or writing proposals. 
  • Perform other responsibilities upon request, as needed, with or without accommodation.   
  • The above covers the most significant responsibilities of this position.  It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position. 

Basic Qualifications

At least 3 or more years of administrative and/or fundraising experience.  Demonstrated experience with Microsoft Office Suite, in particular PowerPoint and Excel.  Demonstrated experience with databases and reporting tools. 

Additional Qualifications and Skills

  • Attention to detail and accuracy in work product are essential.
  • This position is results oriented and requires a strong ability in priority setting and time management.
  • Must be highly organized, detail-oriented and able to handle multiple projects simultaneously and independently. 
  •  Experience using relational databases to input, code and analyze data about donors would be desirable.
  • Knowledge of ADVANCE and Salesforce Marketing Cloud systems preferred.
  • Early adopter of technology and ability to learn new software quickly.
  • Bachelor's Degree preferred.
  • Ability to manage a busy office with competing demands; not easily flustered and not easily overwhelmed by a high volume of activity and projects.
  • Integrity and trust with a demonstrated ability to manage highly confidential information.
  • Strong oral and written communications.
  • Ability to work with a diverse constituency required with strong inter-personal skills and understanding of customer service. 

Additional Information

Learn more about our work culture and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks. 

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA.  As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $59,027 - $93,064
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.


We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)


Alumni Relations & Resource Development


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Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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