Law Library Administrative Assistant

   

About the Cornell Law Library

The Cornell Law Library works as a cohesive unit within the Cornell University Library system and with deep integrations in Cornell Law School. We are an innovative law library focused on advancing the academic mission, vision, and values of Cornell University Library and using our expertise to advance legal education, research, and scholarship within and further to the mission of Cornell Law School. The Law Library employs professional librarians and staff with expertise working with legal materials and information resources who provide services such as legal research instruction, credit course teaching and curricular support, legal resource description, collection development, law library public services, law faculty services, and law library administration.

Learn more about the Law Library here:  https://law.library.cornell.edu/

The Opportunity

Are you ready to join a dynamic team at the forefront of legal scholarship and research? We are seeking a skilled and organized individual for the position of Law Library Administrative Assistant. As a key player in our institution, you will provide crucial support to the Edward Cornell Law Librarian and librarian adjunct professors, contributing to the efficient functioning of the Law Library.

Responsibilities:

• Administrative and Faculty Support: Be the backbone of support for the Edward Cornell Law Librarian by managing complex calendars, drafting and proofreading correspondences, faculty materials, and course content.
• Record Keeping and Workflow Management: Develop and maintain administrative records, documents, and workflows to ensure seamless operations. Attention to detail is paramount in this role.
• Meetings, Special Projects, and Events: Take charge of coordinating and organizing meetings, special projects, and events as needed. Collaborate with law research librarians on the execution of seminars and workshops. Your creativity and organizational skills will shine in making these initiatives a success. Assist with the preparation and presentation of a variety of legal research seminars and workshops, showcasing your expertise in the field.
• Website Management: Update and maintain the Law Library website, ensuring that information is accurate and relevant. Be the curator of information that keeps our digital presence vibrant.
• Program and Activity Support: Support library programs and activities, handling tasks such as processing expenses and reimbursements, coordinating travel, and ordering office supplies.
• Faculty Administrative Support: Serve as a faculty administrative assistant for teaching librarians, creating and maintaining Canvas course sites, researching, editing, and proofreading course materials, and coordinating with law library reserves for print and electronic course resources.
• Faculty Information Management: Update and maintain faculty information on websites, ensuring accuracy and timeliness.

If you are administrative professional who is ready to take on a challenging and rewarding role at the heart of legal education, apply now with your resume and cover letter to become our Law Library Administrative Assistant. Join us in shaping the future of legal scholarship and information access. Your expertise will be a driving force behind our success.

What We Need

All applicant must include a resume and cover letter for full consideration.

• Associate’s degree and 2 - 4 years of relevant experience or an equivalent combination of education and experience.
• A courteous, friendly, mature, and professional customer service approach.
• Ability to work successfully in a team-oriented setting and to interact with diverse populations.
• Excellent written and oral communication skills.
• Proven ability to work independently, proactively, and deal effectively with multiple priorities on simultaneous projects; prepare program/project timelines and tasks; may be responsible for small projects.
• Demonstrated ability to handle confidential information such as student records, personnel, and recruitment information.
• Proficiency with standard office software, Outlook (email/calendaring), spreadsheets, word processing.
• Experience with or demonstrated ability to learn travel reimbursement software (Concur) and other Cornell software.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members. 

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Work experience in an academic or legal environment.
• Proficiency in event coordination, data and resource management.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information .

  

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.78 - $28.80

Remote Option Availability:

Hybrid Remote

Company:

Endowed

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates .

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at [email protected] .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected] .

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-01-03